Administrative Assistant; NESA Grade 2

Newton Public Schools Newton North High School - Newton, Massachusetts Open in Google Maps

Final date to receive applications: Posted until filled

Starting Date: Immediately

Department:
Multiple Academic Departments

FLSA Status (Exempt/Non-exempt) : NESA Grade 2- 12 month

Reports to:

Applicable Department Heads

In compliance with state and federal laws, newton public schools is committed to equity, anti-racism anda nondiscrimination policyfor students, employees and prospective applicants. All educational and employment determinations are based on an individual’s qualifications and achievements without regard to race, color, religion, sex, sexual orientation, age, pregnancy, gender identity, genetic information, national origin, ancestry, homelessness, physical or mental disability, veteran status, or any other basis prohibited by state and/or federal statute.

SUMMARY:

The purpose of this position is to perform moderately complex to complex secretarial, clerical, recordkeeping, and accounting and office duties under general direction of a school administrator, department/division head, program advisor, or other administrative employee. Work requires initiative and independent judgment in the application of prescribed policies, procedures, and methods. Performs all other related work as required.

Recommended

Qualifications:

Education, Training and

Experience:

High school education and one to two years of experience in general clerical and secretarial work, with school experience preferred; or any equivalent combination of education, training, and experience.

Knowledge, Ability and Skill:

Knowledge:
General knowledge of office procedures, practices and terminology. Working knowledge of departmental operations. Knowledge of the operation of computer software applications. Knowledge of the operations of the pertinent school department/division/area helpful.

Ability:
Ability to communicate effectively with staff, students, and the public. Ability to compose correspondence. Ability to follow oral and written instructions accurately. Ability to organize and prioritize multiple tasks. Must be able to operate a personal computer and display intermediate skill when using software programs for word processing, database, spreadsheets and other software as required by the position. Ability to multi-task.

Skill:
Skill in utilizing personal computers, popular word processing, database, accounting and spreadsheet applications. Good customer service skills. Skill in all of the above listed tools and equipment. Skill in typing and note-taking.

Essential Functions:

(The essential functions or duties listed below and on attachments are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Provide customer service by answering questions both in person or by telephone; provides information relative to departmental procedures; refers individuals to appropriate source as required.
• Perform all general clerical duties including, but not limited to, word processing, making copies, filing, data entry, answering the telephone, opening and delivering mail, etc. Maintains records and files. Drafts correspondence. Schedules and maintains appointments.
• Maintain department related data, gathers information and ensures the timely preparation and coordination of a variety of reports.
• Maintain internal control system for monitoring, ordering and distributing materials and office supplies. Tracks the department budget.
• P…