Administrative Assistant, Engineering; Part Time

Job Description

Under the direction of the City Engineer or his designee, this position will assist with the daily administrative activities of the Engineering Division. Tasks are primarily administrative in nature, and are performed in an office setting, and include answering phones, responding to emails and other duties as assigned.

• Assist the Engineering Division with customer service, finding and printing plans, and scanning documents.
• Cover the Engineering office in the absence of the Office Engineer and/or the Permits Engineer.
• Assist customers with permit applications and with answering general questions.
• Assist with processing payments for permit applications, curb betterment applications, research/maps, and other applications and Engineering services as needed.
• Assists the Engineering office with purchase order requisitions and invoice payments.
• Assist the Engineering office in answering the Engineering office phone, responding to emails, scanning documents, and keeping the office in order.
• Assist the Engineering office by helping keep the records organized and reorganizing records as directed.
• Assist the Engineering Division with the preparation and distribution of public information materials.
• Conduct engineering research as requested within our Engineering records.

High school diploma or equivalent required. Some college or trade school education is desirable. The candidate must have the ability to follow oral and written instruction. The candidate must be organized and proficient in basic computer software such as Microsoft Outlook, Word and Excel. Experience in civil engineering, plan review, and construction of public infrastructure is desirable.

• Actively recruit, develop, and retain a diverse and talented workforce.
• Proactively address discrimination through education and in partnership with other departments and leaders.
• Serve as a role model to celebrate and nurture diversity.
• Foster inclusion by staying curious and clarifying assumptions.
• Evaluate and develop policies and practices that reflect the diverse nature of our workforce.
• Build and strengthen accountability at all levels to support diversity efforts.

This is a non-benefited position.