Associate Dean, Finance & Administration

Overview

Reporting to the Dean, the Associate Dean of Finance and Administration is a key member of the Dean’s senior leadership team and serves as an advisor to the Dean on all fiscal, administrative, operational, strategic, and facilities matters. As the chief fiscal and operations officer, the Associate Dean is responsible for a range of financial functions, including resource management, financial modeling, budget planning, analysis and oversight, effective space planning and facilities management, and serving as the Law School’s primary point of contact and liaison to the Office of Human Resources.

The position works closely with the Dean on all matters pertaining to the business administration and financial operations of the school. The role facilitates integration among all non-academic and operational activities for the Law School and supports the fiscal and administrative development and implementation of new academic programs and projects, serving as a strategically and operational partner.

The Associate Dean collaborates with senior leaders to effectuate appropriate resource allocation and address fiscal matters related to the JD, LLM, SJD, and MLS programs, including financial aid. This position represents the Law School across the University on various administrative issues and is the lead liaison with HR, Facilities, Finance, Auxiliary Services, and other campus offices, including the Provost Office, Corporations & Foundations, ITS, and Advancement.

Position details:
Department — Dean – Law School;
Position — Associate Dean, Finance & Administration;
Grade — 4TH;
Full-Time Equivalent Hiring Range: salary commensurate with relevant experience.

Fiscal Strategy, Management & Stewardship (30%)

• Works closely with the Dean, senior leadership, and the Office of the Provost to develop and implement financial strategies that support the Law School’s mission and goals.
• Lead the development and implementation of the School’s long-range financial plan.
• Responsible for budget planning, forecasting, and monitoring across the Law School, including overseeing operating, gift, endowment, and grant budgets.
• Oversee budgets for nine departments and close to 30 programs.
• Approve/review requisitions, POs, P-Card reconciliations, and invoices.
• Ensure appropriate fiscal stewardship of endowments, gifts, and grants.
• Advise the dean and Law School partners on fiscal and administrative components of new or potential academic programs and projects; support their administrative/fiscal implementation as needed.
• In partnership with procurement, negotiate and track all financial contracts.
• Lead the Law School through the strategic request process at the University.
• Build and maintain financial models to support Financial Planning & Analysis responsibilities.
• Develop, communicate, and implement financial, operational, and administrative policies to ensure compliance with University policies.
• Monitor the School’s current and anticipated future financial performance.
• Produce and present financial reports as requested by University Leadership; prepare reports needed for program reviews, accreditation, rankings, and ad-hoc requests.
• Oversee the financial viability of Centers and Initiatives funded with grants and endowments (e.g., Rappaport Center and ILH&PR).
• Assist faculty and staff in understanding their budgets and work with them to support the School’s strategic aims.
• Collaborate with the Advancement team on financial and administrative responsibilities related to grants (identifying funding opportunities, pre- and post-grant processes, grant proposals, and deliverables).
• In collaboration with Student and Academic Services, oversee student organization budgets and advise on resource utilization.
• Oversee financial operations with strong internal controls and adherence to best practices, including controls over student accounts, financial aid, and related systems.

Human Resources Management, Administration and Leadership (15%)

• Serve as Law School liaison to the Office of Human Resources and collaborate with senior administrators to support hiring of administrative staff and performance improvement across all…