Unit Secretary, Birthing Center

Unit Secretary, Birthing Center Purpose of Position

Perform receptionist/secretarial/birth recording duties on Maternity Unit and functions as the central communication source in the Nursing Station.

24 hours per week, rotating days/evenings, 12‑hour shifts, 7 am‑7 pm, every other weekend & rotating holidays.

Cape Cod Hospital

Massachusetts-Hyannis

CCH-Birthing Center

Hourly; $18.3

• Entry level

• Full‑time

• Administrative

• Hospitals and Health Care

• Completes necessary forms, requisitions and communications to implement orders.
• Maintains proficiency in the current EMR system.
• Maintains accurate and complete patient records on unit per established department policies and procedures.
• Organizes patient Pre‑Natal Progress Records imported from Obstetricians’ offices.
• Initiates birth records for all infants.
• Completes Birth Certificates for all newborns using the Commonwealth of Massachusetts Virtual Gateway system.
• Assembles paperwork for all newborns and completes the process by obtaining parent signatures and notarizing Paternity and Non‑Paternity documents.
• Fax, scan, and transmit completed documentation to the Commonwealth of Massachusetts Registry of Vitals Records office in a timely manner.
• Properly utilizes Nurse Locator for timely communications with nursing staff and the Patient Call system to respond to patient call bells.
• Maintains patient chart in appropriate functional order per hospital policy.
• Initiates admission and registration of all birthing center patients.
• Represents the hospital in the community and within the hospital by maintaining confidentiality regarding patients.
• Maintains adequate quantity of forms, materials and supplies on unit.
• Prints visitor passes for visitors presenting at the desk.
• Responds in a professional and courteous manner in all telephone and verbal communications with internal and external customers.
• Adheres to safety, blood/fluid policies and procedures when transporting specimens to the lab.
• Consistently provides service excellence to all patients, family members, visitors, volunteers and co‑workers.
• Performs other work‑related duties and activities as assigned or requested.

• Ability to read, write and communicate in English.
• Demonstrated knowledge of healthcare informatics systems.
• Successful completion of a medical terminology course or successful pass of a medical terminology challenge exam.
• Must become a birth registrar with Vitals Information Partnership (VIP) within 60 days of hire.
• Must become a Commonwealth of Massachusetts Notary Public within 60 days of hire.
• Medical Secretary/Medical Receptionist experience preferred.