Project Coordinator Level 3

DivIHN (pronounced “divine”) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent. Visit us at  to learn more and view our open positions.

Please apply or call one of us to learn more For further inquiries regarding the following opportunity, please contact our Talent Specialist, Amit at  or Tenish at

Title:

Project Coordinator Level 3

Location:

Onsite at Newton, NC Duration: 12 Months with possible extension

Schedule:

Monday to Friday, 8 AM - 5 PM (May require occasional overtime to meet project deadlines) Travel:
Light travel may be required, Occasional travel to another plant 20 mins away from Trivium (Expense will be covered) Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.

Job Description The Project Specialist III provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget. This role assists with documentation, interviewing and onboarding of hired resources, scheduling, communication, and reporting across all phases of the project lifecycle. This role also supports procurement, parts/equipment tracking, inventory, coordination with different project managers, and technical resources for project completion.

Key Responsibilities Provide administrative support to Project Managers and project teams Support internal departments with administrative tasks Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking Schedule meetings, appointments, and manage calendars Assist with interview schedule arrangements and communications with internal recruiting agents Assist with project procurement supporting full lifecycle from order entry to invoice resolution Track existing orders, provide updates and proactively resolve delays Communicate and coordinate with vendors and contractors Support budget tracking and expense reporting Assist with data entry, record-keeping, and database management Coordinate project meetings, prepare agendas, take minutes, and track action items Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts Monitor project timelines and highlight potential risks or delays Communicate project updates to stakeholders as required Support compliance with company policies, procedures, and project standards Maintain project filing systems and ensure document version control Handle confidential information with professionalism Perform other administrative duties as assigned Top skills/requirements:
Bachelors is required. PM certifications are strongly preferred and will set a candidate apart from others. Minimum of 3 years' experience supporting Project Managers and procurement processes, also project coordination experience. Required

Skills and Qualifications Diploma or Bachelor's degree in Business Administration, Project Management or a related field; not High school diploma. Proven experience in an administrative or project support role Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar) Proven experience in an administrative or office support role Strong organizational and multitasking…