Administrative Assistant

Administrative Assistant

We are looking for a dependable Administrative Assistant to provide on-site support for a Foundation & Alumni Relations team in Pennsylvania. This long-term contract position is well suited for someone who enjoys balancing office coordination, accurate record handling, and responsive service in a focused, mission-driven setting. The role offers the opportunity to contribute to daily operations while helping the department stay organized, efficient, and well supported.

Responsibilities:

• Provide day-to-day administrative support to the Foundation & Alumni Relations department, ensuring office activities run smoothly and efficiently.
• Maintain and update donor, alumni, and departmental records with a strong focus on accuracy, completeness, and confidentiality.
• Draft and format letters, reports, and other business documents using Microsoft Office applications.
• Assist with large-scale communications by preparing mail merges, organizing materials, and supporting document distribution.
• Handle document management tasks such as filing, scanning, copying, and maintaining organized records.
• Use standard office equipment, including printers, copiers, and scanners, to support routine departmental needs.
• Coordinate calendars, scheduling, and general office logistics to help keep priorities on track.
• Contribute to special projects and additional administrative assignments as department needs evolve.