Accounting Lead

Accounting & Billing Support Specialist

Reports To:

Director of Operations / Finance Lead

Location:

Remote

Employment Type:

Full-Time

Phoenix Pro Management is one of Florida's leading providers of home and community-based services (HCBS), specializing in environmental accessibility modifications for seniors, persons with disabilities, and families recovering from injury or illness.

We operate with a simple mission: to deliver safety, dignity, and excellence ry role at Phoenix strengthens our ability to serve vulnerable populations with precision, compassion, and compliance.

The Accounting & Billing Support Specialist is a cornerstone role - ensuring that our financial engine runs smoothly, accurately, and with unwavering integrity.

This role supports the daily accounting, billing, cost tracking, and month-end responsibilities that keep Phoenix running at a high standard. You'll work across Job Tread, Quick Books Online, and various medical portals to ensure invoices, expenses, and billing data are accurate, properly coded, and fully reconciled.

You must be eager to learn and operate advanced software systems such as Job Tread, medical billing portals, and QBO.
You must be comfortable handling high-volume transactions and matching detailed job-cost records with accuracy.

If you are proactive, detail-driven, and committed to excellence, you will thrive here.

• Prepare accurate billing packages and support timely invoicing workflows.
• Match vendor invoices, POs, and receipts to correct jobs and cost codes.
• Ensure compliance with Phoenix's internal financial controls and coding standards.

• Perform balance checks, account reconciliations, and cost reviews.
• Assist in preparing month-end schedules and correcting discrepancies.
• Support leadership with clean, audit-ready financials.

• Learn and master Job Tread for invoice review, job-cost mapping, and workflow tracking.
• Operate Quick Books Online, including expense coding, bill entry, and reconciliations.
• Use medical/insurance portals for invoice submission, follow-up, and document verification.

• Collaborate with project managers, operations, and leadership to align job financials with field activity.
• Maintain accurate cost data and surface inconsistencies before they become problems.
• Support compliance documentation and financial reporting as needed.

• Working knowledge of accounting principles and cost-coding fundamentals.
• Required:
  
  Experience with Quick Books Online and comfort with high-volume financial workflows.
• Preferred:
  Experience in construction, home services, or any project-based environment.
• Strong attention to detail - you notice inaccuracies others overlook.
• Excellent English communication skills (written and verbal).
• High integrity and accountability with sensitive financial information.
• A proactive, problem-solving mindset; you seek out what needs fixing.

• Accuracy: "Right the first time" is the standard.
• Ownership:
  You don't pass problems along - you resolve them.
• Integrity:
  Numbers tell the truth, and you honor that truth.
• Service:
  Every entry supports a family waiting for help.
• Growth:
  We invest in people who invest in themselves.

Phoenix is committed to multiplying leaders, not simply adding staff. Here, you'll be part of a mission-driven culture with high expectations, strong support, and room to grow.

We operate with excellence, urgency, and compassion for the families we serve and we extend that same commitment to our team.

If you're ready for a role with purpose, precision, and upward potential, we'd love to meet you.