Grants & Contracts Accountant

Job Details

Job Location:

New York, NY 10003
Position Type:
Full Time
Salary Range: $65,000.00 - $70,000.00 Salary

The Police Athletic League (or PAL) is New York City’s largest independent youth development organization. We operate diverse programs from Head Start, Day Car and Universal Pre-K programs; to elementary and middle school after-school programs, summer day camps and summer Play streets. We run evening teen centers and college readiness programs, as well as youth employment and juvenile justice programs. In its over a century of service, PAL is continuing its evolution and remains a vibrant and vital New York City institution.

The Grants & Contracts Accountant plays a central role in the end-to-end grants management lifecycle and is responsible for the financial management of an assigned portfolio of government-funded and private awards. This role ensures that grant and contract funds are properly received, tracked, spent, reported, and closed out in compliance with funder requirements, internal policies, and applicable regulations. Working collaboratively with internal stakeholders, the Grants & Contracts Accountant oversees invoicing, allowable cost monitoring, budget maintenance, grant and contract audit readiness, and financial reporting across a portfolio of government expense reimbursement and private awards.

This position is critical to helping PAL maximize funding, avoid disallowed costs, and demonstrate strong stewardship of public and private resources.

• Manage the full financial lifecycle of an assigned portfolio of government and private awards, including budget monitoring, invoicing, reporting, compliance, and closeout.
• Enter initial award budgets in funder portals and manage the submission process through budget approval.
• Prepare and submit invoices and required financial reports accurately and within funder deadlines, and in alignment with the department's monthly close schedule.
• Establish and maintain effective tracking systems and workflows to support timely billing, reporting, compliance, and other grants management requirements.
• Monitor spending against approved budgets, analyze overages and under spending, forecast potential shortfalls or surpluses, and support the development of mitigation plans.
• Prepare, initiate, and track budget modifications and other funding changes in a timely manner in collaboration with the Grants & Contracts Senior Accountant.
• Maintain current and accurate financial records and internal documentation for each assigned award.
• Collaborate with the Accounting team to reconcile general ledger activity to contract billing and invoicing and identify and resolve misallocations or disallowed expenses.
• Ensure compliance with all applicable funder requirements, financial regulations, and reporting obligations, including M/WBE reporting where applicable.
• Support agency-wide, funder-specific, desk, and Single Audit processes by preparing documentation and responding to audit requests.
• Attend and contribute to monthly and quarterly budget meetings to review financial performance, identify issues, and support strategic decision-making related to grant spending.
• Escalate financial or compliance issues in a timely manner and follow through to resolution in coordination with internal stakeholders.
• Support monitoring of time and effort allocations across multiple projects and departments.
• Support year-end and award closeout activities to maximize use of available funding and ensure proper financial completion of awards.
• Partner with the Budget & Contracts Manager on process improvements and change management efforts to strengthen grants compliance, reporting, and fiscal oversight.
• Perform other duties as…