Administrate​/Office Support Coordinator Nicholasville, KY

Administrative / Office Support Coordinator

We are seeking a reliable, detail-oriented Administrative Support Coordinator to handle the day-to-day miscellaneous needs of a fast-paced construction company. This role is essential in keeping operations running smoothly by managing general office support tasks, coordinating small logistics, and responding to ad hoc requests from team members.

This position is not primarily responsible for accounting, HR, or payroll functions; however, it may provide backup or supplemental support to these departments as needed.

General Office Administration

• Answer and route incoming phone calls in a professional manner
• Monitor general email inboxes and respond or direct inquiries appropriately
• Maintain a clean, organized, and functional office environment
• Handle filing (digital and physical), scanning, and document organization

Errands & Operational Support

• Run company errands as needed (bank deposits, supply pickups, deliveries, etc.)
• Assist project teams with small logistical needs
• Coordinate office-related vendor visits (copiers, internet, maintenance, etc.)
• Support field staff with miscellaneous requests when they are in the office

Supply & Inventory Management

• Track and maintain office supply inventory
• Order and restock supplies (office, breakroom, and basic job-related items)
• Ensure printers, copiers, and basic equipment are stocked and functional

Miscellaneous & Ad Hoc Requests

• Act as a go-to person for "whatever comes up" throughout the day
• Assist leadership and staff with quick-turn tasks and last-minute needs
• Help coordinate small internal events, lunches, or meetings
• Perform light data entry or tracking when needed
• Support onboarding logistics (setting up workstations, ordering gear, etc.)

Cross-Functional Support (As Needed)

• Provide administrative support to HR, Payroll, Accounts Payable, and Accounts Receivable teams when requested
• Assist with document collection, filing, and tracking for compliance or audits
• Help with data entry, follow-ups, or organization of records during busy periods
• Maintain confidentiality when handling sensitive information