Administrative Coordinator

Administrative Coordinator

Robert Half is looking for an Administrative Coordinator to support property operations and insurance-related activities for a portfolio of sites in Kentucky. This contract opportunity is ideal for someone who can keep daily operations organized, maintain accurate documentation, and coordinate effectively with vendors, tenants, and internal partners. The role combines administrative oversight, project coordination, and insurance tracking to help protect assets and keep property activities running smoothly.

Responsibilities:

• Coordinate daily administrative support for property operations, serving as a central point of communication for tenants, contractors, vendors, and internal stakeholders.

• Arrange maintenance work, repairs, site inspections, and improvement projects while monitoring timelines and follow-up needs.

• Maintain organized records for leases, service agreements, compliance files, and other property-related documentation.

• Track insurance coverage across assigned properties, including policy details, renewals, certificates, and claim-related paperwork.

• Work with brokers, carriers, and service providers to assist with renewals, claims communication, and insurance documentation requirements.

• Review vendor and contractor insurance certificates to confirm coverage aligns with company standards and contractual obligations.

• Support budgeting activities by monitoring expenses, compiling operational information, and preparing routine reports.

• Identify operational or coverage-related concerns and escalate recommendations that help reduce risk and safeguard property assets.

• Assist with special assignments, property updates, and administrative coordination for ongoing operational initiatives.