Graduate Payroll Coordinator II

Graduate Payroll Coordinator II

Position within the College of Engineering Business Office in Athens, GA, responsible for overseeing all payroll and business operations for the College’s Graduate Program, which serves over 250 graduate students.

Salary: $53,000+ based on experience.
Work Schedule: Monday‑Friday, 8:00‑5:00.
Location: Athens, Georgia.

Posting Date: 07/10/2026.
Status: Open until filled.

• Calculate and forecast graduate payroll, communicating projected costs to stakeholders using established College compensation rates and levels of effort.
• Analyze and verify funding availability and time allocation across multiple funding sources in alignment with approved budgets.
• Coordinate with Human Resources to assign correct effort levels and monthly compensation rates for new hires and process salary adjustments for current students.
• Coordinate timely and accurate terminations for graduating or departing students in partnership with Human Resources.
• Manage and submit position funding requests, express direct retro transactions, ad hoc salary actions, and short work break requests.
• Oversee graduate student health insurance assignments in Grad Status, identify discrepancies, and submit journal vouchers to correct funding sources.
• Monitor College parking and suspense accounts and submit funding changes or direct retro requests to reconcile balances.
• Coordinate with external departments to verify payroll information for students funded through Engineering-based sources.
• Determine correct tuition waiver attributes based on funding source and enter waivers in Grad Status each semester.
• Maintain accurate records of waiver entries in the graduate payroll spreadsheet.
• Monitor tuition budgets on sponsored projects and complete Charge to Account forms for students on RIAS waivers.
• Coordinate tuition entries with other departments and colleges for students funded on Engineering-based projects.
• Maintain accurate information on the GTRIP Smartsheet to ensure correct returns to the College.
• Track tuition return information for Sponsored Projects Administration invoicing.
• Collect annual GTRIP returns and distribute funds to appropriate department IDs via budget transfer.
• Coordinate funding for teaching assistants with each School Chair and Director of Graduate Studies using GTRIP funds.
• Provide guidance to faculty on GTRIP spending policies.
• Create, maintain, and audit detailed records of payroll transactions, tuition waivers, GTRIP entries, and related documentation to support internal reviews, audits, and reporting requirements.
• Perform bulk updates and data maintenance in Smartsheets, spreadsheets, and other tracking tools to ensure accuracy and consistency across systems.
• Participate in semester audits with Human Resources and the Graduate Office to ensure alignment of payroll, funding, and appointment data.
• Prepare and provide payroll, funding, and tuition reports for internal reviews, accreditation needs, and administrative decision‑making.
• Collaborate with campus partners to streamline processes, improve workflow efficiency, and enhance data accuracy.
• Provide financial and administrative support to the College Business Office and Graduate Program as needed.
• Complete USG / UGA and college trainings and meetings as assigned.

• Minimum:
  High school diploma or equivalent and 2 years of related experience.
• Preferred:
  Experience in UGA financial system, OneUSG, Grad Status, and Data Warehouse.
• Must have strong attention to detail, sound financial judgment, and knowledge of UGA, USG, and Graduate School policies.
• Ability to navigate and process in UGA systems:
  OneUSG, Grad Status, Data Warehouse.

The University of Georgia is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Recruitment Contact:
Marjan Griggs
Email: mjgriggs
Phone:

• Resume/CV
• Cover Letter
• List of References with Contact Information