Director Strategic Sourcing for Non-Research

POSITION OBJECTIVE

The Director of Strategic Sourcing for Non-Research plays a key role in the Case Western Reserve University's overall strategic efforts to identify vendor spending leverage opportunities and, in conjunction with the Senior Director of Procurement, initiating required steps to achieve savings through spend consolidation, direct negotiations, request for proposal processes and utilization of applicable consortiums. The director also leads efforts in identifying opportunities for increasing the university's overall supplier variety and tracking of minority business enterprises spend data.

• Has direct responsibility for implementation of the university's key strategic sourcing initiatives intended to achieve operational savings and identify new partnerships with strategic suppliers and purchasing consortiums. (20%)
• Analyze and report out on multiple sources of data such as commodity market trends and historical business spend to identify opportunities that will support the campus-wide strategic business sourcing, and partnership initiatives. Develop tools, questionnaires and analytical models to support the identification, collection, and processing of data required for this analysis. Develop sound recommendations and document the supporting arguments. Develop and prepare associated presentation spreadsheets and materials for presentation in all areas of campus up to and including the board of trustees.
  
  (10%)
• Analyze university utilization and consumption patterns for key commodities and services to help identify opportunities to leverage campus buying power, standardize best practices and products, and streamline procurement processes to meet the university's best interests. (10%)
• Work with university purchasing agents, , and other campus community members to evaluate specific sourcing initiatives by assisting in cross-functional commodity teams, capturing preliminary research data to facilitate committee discussion, and reviewing issues. Provide the necessary data and analysis, as needed, during the committee review process to assist in implementing successful business strategies that will help reduce costs, enhance product and service quality, and improve responsiveness and flexibility.
  
  (10%)
• Manage vendor performance and relationships to ensure that Case Western Reserve University product and service agreements provide agreed-on benefits and value, and that vendors comply with pricing and other contractual terms and conditions. As part of any overall analysis, evaluate opportunities for consolidation of vender spend to create strategic business partnerships that can be executed through the People Soft eProcurement portal to maximize service and flexibility to end-users.
  
  (10%)
• Look for opportunities, analyze data, and make appropriate recommendations for business sourcing initiatives. Work to assist in any necessary data collection and to execute any approved agreements through the procurement department. Participate with the senior director, as requested, in introducing possible business initiatives with other leading non-profit institutions and agencies, especially those local to University Circle. Work with the appropriate personnel from these institutions to collect and analyze data.
  
  (10%)
• Analyze financial data and conduct appropriate compliance audits to measure performance against expectations of vendor contracts. Coordinate this effort with the senior director, appropriate university personnel, and external partner agents. As directed, interact with appropriate individuals internal and external to the university to resolve issues identified by audits. (10%)
• Analyze, reconcile and forecast procurement and distribution services financial data and conduct appropriate compliance audits of all data for this area. Track applicable performance metrics for both accounts payable and procurement and prepare periodic summary reports for review by senior management. (10%)

• Safeguard organizational information on behalf of the university. Serve as an agent of the university for the maintenance of data integrity and confidentiality. (2%)
• Track major contract and purchase order renewal schedules to forecast upcoming savings opportunities related to request for proposal processes and/or other major purchases. (2%)
• Ensure that contractual risks are identified, assessed, and mitigated with appropriate contract provisions. Help ensure compliance with federal and other regulations regarding procurement. (2%)
• Attend local, regional, and national sourcing conferences and consortia meetings and keep abreast of changes in policy and legislation affecting sourcing, procurement, and contract strategy. (2%)
• Perform other duties as assigned. (2%)

Department:
Regular contact with department staff to exchange information.

University:
Monthly contact with university administration to resolve issues identified by audits. Monthly contact with faculty and staff to resolve issues…