Inventory Coordinator

Location:

Niles, IL, US, 60714

Rich’s, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their size. Our portfolio includes creative solutions geared at helping food industry professionals compete in food service, retail, in-store bakery, deli, and prepared foods, among others.

Working in 100 locations globally, with annual sales exceeding $4billion, Rich’s is a global leader with a focus on everything that family makes possible. Rich’s®—Infinite Possibilities. One Family.

We’re looking for a detail-oriented Inventory Coordinator with a passion for organization and efficiency. In this role, you’ll manage the maintenance department’s inventory and documentation systems, ensuring records, files, and reports are accurate, accessible, and audit-ready. If you thrive on keeping processes streamlined, supporting cross-functional teams, and making sure the right parts and information are always where they need to be, this role is for you.

Our Niles, IL facility has proudly served as a cornerstone of Rich’s for over 30 years, specializing in Toppings, Creams, and Culinary Solutions (TCCS). Though compact at just 2 acres, this 24/7, 365-day operation punches well above its weight—driving innovation and consistency across our frozen non-dairy portfolio. With five rotating shifts and a non-union workforce, our plant thrives on ownership, agility, and cross-functional excellence.

Rich Products is a family-owned, global food company with over 80 years of legacy and leadership. Founded on the revolutionary idea of the non-dairy whipped topping, that same spirit of innovation fuels everything we do—from the plant floor to the boardroom. With operations in 100+ countries and a portfolio spanning food service, in-store bakery, and retail, Rich’s is more than a food company—we’re a people-first organization committed to doing what’s right, theRich Way.

• Create and process purchase requisitions and orders in SAP, ensuring accuracy and timely approvals.
• Partner with vendors to obtain and evaluate quotes for stock and specialty parts, maintaining updated pricing and supplier records.
• Track and manage spare parts, materials, and critical components in SAP to ensure proper inventory levels and availability.
• Conduct regular cycle counts and initiate replenishment to prevent shortages and downtime.
• Collaborate with planners and technicians to identify and stage parts for preventive maintenance activities.
• Organize and label parts by production line and equipment type to maintain an efficient and accessible parts room.
• Process and verify goods receipts for both stock and non-stock materials, resolving discrepancies with Accounts Payable.
• Maintain organized digital documentation for purchase orders, receipts, and vendor files to ensure audit readiness.
• Communicate proactively with cross-functional teams regarding lead times, deliveries, and supplier performance.
• Support continuous improvement efforts by identifying process gaps and implementing inventory and system enhancements.
• Contribute to TPM initiatives that improve part availability, maintenance efficiency, and communication flow.
• Build and maintain strong relationships with preferred vendors, contractors, and internal partners.

Required:

• 2+ years of experience in inventory control, maintenance planning, or spare parts coordination within a manufacturing or industrial environment
• Strong working knowledge of SAP and Microsoft Office Suite
• Understanding of mechanical and electrical components
  , maintenance workflows, and equipment documentation.
• Demonstrated ability to communicate clearly, stay organized, and follow through on priorities in a fast-paced setting

Preferred:

• Experience with TPM (Total Productive Maintenance) systems and principles
• Familiarity with Ariba and company procurement processes
• Background in food…