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Clerical/Receptionist Substitute
Job in
Niles, Trumbull County, Ohio, 44446, USA
Listed on 2026-04-22
Listing for:
Niles City Schools
Per diem
position Listed on 2026-04-22
Job specializations:
-
Administrative/Clerical
Clerical, Admin Assistant
Job Description & How to Apply Below
Reports to: Building Principal
Employment Status: Subsitute
Description: Answer phones and direct calls accordingly; greet visitors and answer their questions and concerns; provide secretarial support
Essential Functions:
- Ensure safety of students
- Issue appropriate passes to students, staff and seniors
- Perform duties of receptionist by answering telephone, recording appropriate messages, sorting/distributing mail and greeting visitors
- Operate and maintain all office equipment including copier, fax machine and computer
- Assist in the maintenance of the uniform filing system for all information and other pertinent data
- Handle routine correspondence independently
- Input information into and retrieve information from computer
- Make contacts with the public with tact and diplomacy
- Maintain respect at all times for confidential information, e.g., custodial papers, IEP's, birth certificates, grades, medications and health restrictions, court documents and papers
- Interact in a positive manner with staff, students and parents
- Promote good public relations by personal appearance, attitude and conversation
- Prepare and maintain all files for the Principal
- Prepare and maintain all pertinent information and update all busing forms
- Perform other duties as assigned by the Principal/Administrator
- Prepare correspondence and other typing duties as directed
- Provide an accurate accounting for all monies received
- Perform other duties as assigned by the Principal
- Respond to routine questions and requests in an appropriate manner
- Serve as a role model for students
- Open and sort mail
- Perform bulk mailing
- Ability to type at least 40 words per minute
- Ability to work effectively with others
- Ability to communicate ideas and directives clearly and effectively both orally and in writing
- Effective, active listening skills
- Organizational and problem solving skills
- Ability to generate correspondence independently
- Ability to operate office equipment, e.g., copier, fax
- Computer skills
- Ability to utilize appropriate computer software
- Ability to prioritize and complete job assignments from multiple supervisors
- Ability to communicate with all types of people
- Computer
- 10-key adding machine
- Various office machines
- Typewriter
- Fax
- Stamp machine
- Postal scales
- Copier
- Printer
- Scanners-computer/flatbed
- Two-way radio
- Occasional exposure to blood, bodily fluids and tissue
- Occasional interaction among unruly children
- Frequent repetitive hand motion, e.g., computer keyboard, typing
- Frequent interruption of duties by students, visitors, staff and/or telephone
- Occasional overtime work if agreed on
- Frequent requirement to stand, walk, read and hear
- Occasional requirement to sit, stoop, kneel and crouch
- Occasional requirement to lift and carry up to a maximum of 20 pounds
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