Clerical​/Receptionist​/Adm. Asst. Substitute

Clerical Secretary/Receptionist

Answer phones and direct calls accordingly; greet visitors and answer their questions and concerns; provide secretarial support

Ensure safety of students

Issue appropriate passes to students, staff and seniors

Perform duties of receptionist by answering telephone, recording appropriate messages, sorting/distributing mail and greeting visitors

Operate and maintain all office equipment including copier, fax machine and computer

Assist in the maintenance of the uniform filing system for all information and other pertinent data

Handle routine correspondence independently

Input information into and retrieve information from computer

Make contacts with the public with tact and diplomacy

Maintain respect at all times for confidential information, e.g., custodial papers, IEP's, birth certificates, grades, medications and health restrictions, court documents and papers

Interact in a positive manner with staff, students and parents

Promote good public relations by personal appearance, attitude and conversation

Prepare and maintain all files for the Principal

Prepare and maintain all pertinent information and update all busing forms

Perform other duties as assigned by the Principal/Administrator

Prepare correspondence and other typing duties as directed

Provide an accurate accounting for all monies received

Perform other duties as assigned by the Principal

Respond to routine questions and requests in an appropriate manner

Serve as a role model for students

Open and sort mail

Perform bulk mailing

Ability to type at least 40 words per minute

Ability to work effectively with others

Ability to communicate ideas and directives clearly and effectively both orally and in writing

Effective, active listening skills

Organizational and problem solving skills

Ability to generate correspondence independently

Ability to operate office equipment, e.g., copier, fax

Computer skills

Ability to utilize appropriate computer software

Ability to prioritize and complete job assignments from multiple supervisors

Ability to communicate with all types of people

Computer

10-key adding machine

Various office machines

Typewriter

Fax

Stamp machine

Postal scales

Copier

Printer

Scanners-computer/flatbed

Two-way radio

Occasional exposure to blood, bodily fluids and tissue

Occasional interaction among unruly children

Frequent repetitive hand motion, e.g., computer keyboard, typing

Frequent interruption of duties by students, visitors, staff and/or telephone

Occasional overtime work if agreed on

Frequent requirement to stand, walk, read and hear

Occasional requirement to sit, stoop, kneel and crouch

Occasional requirement to lift and carry up to a maximum of 20 pounds