Invoicing Specialist

Position Overview

Ryan Fire protection is looking for a detail-oriented Invoicing Specialist to support our finance operations. This role is essential to keeping our billing accurate, our collections timely, and our project managers supported from work order to final invoice.

• Create invoices for service and repair T&M work orders, reviewing expenses and tickets to ensure accurate customer billing.
• Process work orders including data, hours, units, and time-and-materials details with precision.
• Update account information to support timely collections.
• Partner with service and project managers to confirm all job costs are captured and billed at appropriate margins.
• Interact with customers back office team when submitting invoices or working through details

• Experience in an accounting or billing role, with a solid understanding of how invoicing works end-to-end.
• Hands-on experience processing work orders — including data, hours, units, and T&M billing.
• Solid understanding of accounting principles and procedures.
• Strong attention to detail and a commitment to accuracy in every invoice.
• Proficiency in Microsoft Office and accounting software.
• Clear communication skills and the ability to work both independently and collaboratively.