Assistant Manager Fire & Safety

Key Responsibilities
Fire Safety Operations & Compliance
Maintain complete fire safety documentation and ensure compliance with organizational and statutory fire safety requirements
Ensure all fire safety systems, equipment, and installations are always in healthy working condition as per safety management plans
Oversee inspection, testing, maintenance, refilling, and certification of fire extinguishers and fire protection systems
Ensure timely Annual Maintenance Contracts (AMC) for fire safety equipment and proper record maintenance
Ensure adherence to fire safety manuals, SOPs, and regulatory standards across the site
Emergency Response & Incident Management
Handle site emergency situations effectively, ensuring swift response and mitigation
Coordinate with Head Fire Safety and relevant stakeholders regarding incidents, escalations, and safety concerns
Prepare and share incident reports, FIRs, and investigation reports within defined timelines
Ensure proper implementation of emergency preparedness plans and response protocols
Training, Drills & Awareness
Plan and conduct fire drills, evacuation drills, and safety meetings as per annual calendar
Conduct weekly and monthly training sessions on fire safety, first aid, and emergency response
Supervise fire safety staff, assign duties, and ensure continuous skill development
Attend workshops, conferences, and training programs to stay updated with fire safety standards and practices
Vendor & Facility Management
Ensure timely processing of vendor invoices and monitor payment cycles
Track vendor performance against SLA and scope of work
Ensure proper gate pass procedures for fire equipment movement (refilling, maintenance, repair)
Coordinate with external agencies and fire departments for compliance and inspections
Reporting & Documentation
Ensure timely submission of MIS reports and safety-related documentation to stakeholders
Maintain records of inspections, maintenance logs, risk assessments, and compliance reports
Circulate meeting minutes and respond to stakeholder communications promptly
Safety Governance & Risk Management
Enforce safety management systems, SOPs, and organizational EHS standards
Identify workplace risks and ensure implementation of control measures
Conduct and participate in risk assessments (JSA, HIRA, TBT) and ensure mitigation actions are implemented
Ensure compliance with Permit to Work systems and safety protocols
Leadership & People Management
Supervise and lead fire safety team operations at the site
Ensure discipline, safety awareness, and well-being of team members
Support management in implementing OHS&W policies and objectives
Participate in employee consultation forums and safety committees
Budget & Planning
Assist in preparation of OPEX and CAPEX budgets for fire and safety operations
Suggest safety improvements and initiatives based on incident learnings and recommendations