Administrative Assistant

Administrative Assistant

Perform routine administrative duties requiring some knowledge about the work unit's procedures. Process repetitive documents in accordance with established procedure, record data, prepare routine reports, answer and direct incoming telephone calls, list data, file, greet visitors and use a computer or similar device. Schedule events or appointments and ensure thorough communication of events. Duties listed are representative; incumbents in some departments may do some or all of these duties or may do similar level work not listed.

Uphold the organization's vision, mission, and corporate values. Demonstrate understanding of and compliance with organization's policies, procedures, code of conduct and work rules.

Perform routine administrative work in support of incumbent's assigned department such as Admissions, Medical Records, Human Resources, Accounting, Materials Management, Purchasing, Community Health, etc. Specific department tasks may include greeting and registering patients, assembling and processing hospital charts, retrieving files, maintaining records, preparing and maintaining patient indices - filing correspondence, lab, and x-ray reports, employee information, research data, vendor records, as well as dictated notes, etc.,

photocopying, researching information, simple clerical accounting duties such as matching invoices, and opening and distributing mail to processors

Maintain record of name and corporate affiliation of all visitors, page persons when necessary, take messages and perform general clerical duties such as typing, filing, and recordkeeping

Direct callers to the proper person or department, operate a multiple-call telephone switchboard console, facsimile machines and other office equipment

Schedule events such as meetings, appointments and activities, notifying participants and completing administrative activities and preparations as needed for scheduled events

May maintain master time schedule for office employees and may enter time or complete timecards for department staff

Input and retrieve basic, repetitive information into electronic database and/or related systems

Using exemplary customer service, greet visitors to department and arrange for or meet the needs for which they are visiting the department

Perform other duties as assigned

All Norton Sound Health Corporation employees are expected to consistently demonstrate the organization's values: integrity, cultural sensitivity and respect for traditional values, continual learning and improving, compassion, teamwork and pride. Employees are expected to demonstrate integrity, professionalism, accountability, cooperation with and consideration of others.

All Norton Sound Health Corporation employees are expected to have general knowledge of typical office technologies such as computers, printers, copiers, fax machines, and typical office software.

Job specific skills and abilities are listed below:

• Above average customer service skills
• Ability to manage multiple priorities

High school diploma or equivalent

Must have both general and supervisory experience if indicated.

N/A

Use hands and arms to operate office or clinical equipment

Sit more than half the workday

Stand and/or walk less than half the workday

Bend, stretch, twist, crouch and/or reach

View electronic monitors for prolonged periods of time

Use hands and arm for repetitive motion tasks

Lift or carry unaided between 25 and 50 pounds

Push or pull using up to moderate force

Work is conducted in a standard office environment but incumbent may often enter a typical clinical environment during the course of their work which could expose the incumbent to latex, biohazard or other harmful substances

No Travel is required