Administrative Assistant 1; PCN

The Department of Corrections, Division of Institutions, is recruiting for an Administrative Assistant 1 position for the Anvil Mountain Correctional Center located in Nome, Alaska.

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• This position provides payroll processes, codes and reviews invoices for payment, research errors and processes expenditure corrections, record expenses and invoices in the facility`  Obligation Journal
• Assist Administrative Officer 2 with end of the month encumbrance that includes:
  Commodities, 24 hrs. utility, Point of Arrest (POA) and Commodities
• Maintain prisoner accounts, arrange all travel prisoners, and ordering of Institutional supplies, also contact vendors for quotes
• Assist with the daily mail run and commissary in the absence of the Office Assistant
• Other duties as assigned, special projects, provide administrative coverage during periods of time when other administrative staff are on leave or positions are vacant

The mission of the Alaska Department of Corrections is to promote public safety. Our division provides secure confinement, access to reformative programs and offender management planning that promotes successful community reentry.

Working for Anvil Mountain Correctional Center, you will not only be an important part of a team but will also have the opportunity for continued learning and growth.

Anvil Mountain Correctional Center is a minimum/medium custody facility that houses up to 150 inmates. You will be working closely with other staff daily.

We are interested in candidates who possess some or all of the following position specific competencies:

• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Integrity:
  Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison, jail, lockup,…