Project Coordination Specialist with Security Clearance

Job Title:

Project Coordination Specialist Job Category:
Service Contract Act Time Type:
Full time Minimum Clearance Required to Start:
Secret Employee Type:
Regular Percentage of

Travel Required:

Up to 10% Type of Travel:
Continental US *
*
* The Opportunity:

Are you a highly organized, proactive professional with a passion for execution and a drive to take initiative? CACI is seeking a Project Coordinator to support critical daily operations and project execution within our Organization. In this role, you will be the administrative and operational heartbeat of our team, acting as a force multiplier for project tasks, deliverables, and cross-team collaboration.

We are looking for a disciplined, self-motivated "go-getter" who exhibits exceptional digital literacy, thrives under pressure, and takes pride in driving tasks to a successful completion under government direction. Responsibilities:
As a Project Coordinator, you will do much more than just manage schedules. You will actively facilitate high-visibility meetings, track action items, and maintain operational continuity across our projects.

Key Responsibilities:

* Meeting Facilitation & Live Presentation

* Host and Facilitate:
Prepare agenda briefs, schedule sessions, and host virtual and on-screen meetings, comfortably presenting critical program information to a wide audience of diverse stakeholders.

* Dynamic Digital Navigation:
Multitask and dynamically navigate files, project tracking dashboards, and reference materials live on-screen while speaking and presenting to groups.

* Documentation:
Capture and rapidly distribute comprehensive meeting minutes, action items, executive summaries, and key decision logs post-meeting.

* Action Item & Task Tracking

* Proactive Follow-Ups:
Maintain and actively manage division action item logs, ensuring clear ownership, tracking upcoming deadlines, and proactively following up with assignees to drive tasks to completion.

* Project Life cycles:
Track project tasks, schedules, and deliverables using tools like Microsoft Planner, MS Lists, and Jira to keep all milestones aligned.

* Issue Resolution:
Identify potential project bottlenecks and take the initiative to address them or escalate them to leadership as necessary.

* Information & Data Management

* Consolidate Data:
Gather, organize, and compile data from multiple sources-including Microsoft Lists, Excel, Confluence, and One Note-to support executive-level reporting.

* Standardization:
Document project workflows, create standard operating procedures (SOPs), and manage the central division calendar to ensure data consistency.

* Operations Support:
Assist the Division Manager and Branch Managers with ad-hoc operations, coordinating responses to internal data calls, and helping manage inventory/assets as needed.

Qualifications:

Required:

* Experience:

2 to 5+ years of experience in project coordination, task tracking, executive administrative support, or a related operational role.

* Advanced Digital Literacy:
Highly proficient within the Microsoft 365 suite, specifically in using:

* Microsoft Lists (navigating, updating, and structuring list views to manage team data).

* Microsoft Planner, Teams, One Note, Word, Excel, and Outlook. Presentation & Communication Mastery:
* Proven capability to host virtual or in-person meetings, share screens, and navigate tools and dashboards smoothly during live presentations.

* Excellent written and verbal communication skills, with a track record of producing clear, professional briefs, agendas, and minutes. Professional Persona:
* A proactive "go-getter" mindset-someone who anticipates team needs and tackles them without waiting for instruction.

* Superb organizational skills with a strong eye for detail and the agility to manage shifting priorities. Security & Location Requirements:
* Must be a U.S. Citizen.

* Must be able to obtain and maintain a DoD Secret security clearance.

* Must work full-time on-site in Norco, CA.

* Physical Requirements:

Ability to lift up to 50 pounds. Desired:
* Experience utilizing Jira for tracking tasks and workflows, and Confluence for team documentation.

* Prior experience supporting Navy programs or working within a Department of Defense (DoD) contract environment.

- What You Can Expect: A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day.

You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find…