Project Coordination Specialist

Job Title:

Project Coordination Specialist Job Category:
Service Contract Act Time Type:
Full time Minimum Clearance Required to Start:
Secret Employee Type:
Regular Percentage of

Travel Required:

Up to 10%
Type of Travel:
Continental US*
*
* The Opportunity:

Are you a highly organized, proactive professional with a passion for execution and a drive to take initiative? CACI is seeking a Project Coordinator to support critical daily operations and project execution within our  this role, you will be the administrative and operational heartbeat of our team, acting as a force multiplier for project tasks, deliverables, and cross-team collaboration. We are looking for a disciplined, self-motivated "go-getter" who exhibits exceptional digital literacy, thrives under pressure, and takes pride in driving tasks to a successful completion under government direction.

Responsibilities:

As a Project Coordinator, you will do much more than just manage schedules. You will actively facilitate high-visibility meetings, track action items, and maintain operational continuity across our projects.

Key Responsibilities:

Meeting Facilitation & Live Presentation Host and Facilitate:
Prepare agenda briefs, schedule sessions, and host virtual and on-screen meetings, comfortably presenting critical program information to a wide audience of diverse stakeholders.

Dynamic Digital Navigation:
Multitask and dynamically navigate files, project tracking dashboards, and reference materials live on-screen while speaking and presenting to groups.

Documentation:
Capture and rapidly distribute comprehensive meeting minutes, action items, executive summaries, and key decision logs post-meeting.

Action Item & Task Tracking Proactive Follow-Ups:
Maintain and actively manage division action item logs, ensuring clear ownership, tracking upcoming deadlines, and proactively following up with assignees to drive tasks to completion.

Project Life cycles:
Track project tasks, schedules, and deliverables using tools like Microsoft Planner, MS Lists, and Jira to keep all milestones aligned.

Issue Resolution:
Identify potential project bottlenecks and take the initiative to address them or escalate them to leadership as necessary.

Information & Data Management Consolidate Data:
Gather, organize, and compile data from multiple sources—including Microsoft Lists, Excel, Confluence, and One Note—to support executive-level reporting.

Standardization:
Document project workflows, create standard operating procedures (SOPs), and manage the central division calendar to ensure data consistency.

Operations Support:
Assist the Division Manager and Branch Managers with ad-hoc operations, coordinating responses to internal data calls, and helping manage inventory/assets as needed.

Qualifications:

Required:

Experience:

2 to 5+ years of experience in project coordination, task tracking, executive administrative support, or a related operational role.

Advanced Digital Literacy:
Highly proficient within the Microsoft 365 suite, specifically in using:

Microsoft Lists (navigating, updating, and structuring list views to manage team data).Microsoft Planner, Teams, One Note, Word, Excel, and Outlook.

Presentation & Communication Mastery:

Proven capability to host virtual or in-person meetings, share screens, and navigate tools and dashboards smoothly during live presentations.

Excellent written and verbal communication skills, with a track record of producing clear, professional briefs, agendas, and minutes.

Professional Persona:

A proactive "go-getter" mindset—someone who anticipates team needs and tackles them without waiting for instruction.

Superb organizational skills with a strong eye for detail and the agility to manage shifting priorities.

Security & Location Requirements:

Must be a U.S. Citizen.

Must be able to obtain and maintain a DoD Secret security clearance.

Must work full-time on-site in Norco, CA.

Physical Requirements:

Ability to lift up to 50 pounds.

Desired:

Experience utilizing Jira for tracking tasks and workflows, and Confluence for team documentation.

Prior experience supporting Navy programs or working within a Department of Defense (DoD) contract environment.

-What You Can…