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Accounts Payable Specialist
Job in
Norcross, Gwinnett County, Georgia, 30071, USA
Listed on 2026-06-02
Listing for:
Milner
Full Time
position Listed on 2026-06-02
Job specializations:
-
Accounting
Bookkeeper/ Accounting Clerk, Accounting Assistant, Accounts Payable Clerk, Accounting & Finance
Job Description & How to Apply Below
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Description
Job Title:
Accounts Payable Specialist
Branch: 999
Department:
Accounting
Reports to:
Accounts Payable Supervisor
Date: 04/13/2026
Position Summary:
The Accounts Payable Specialist is responsible for managing and processing all invoices received for payment, ensuring accuracy, timeliness, and compliance with company policies. This role plays a key part in maintaining strong vendor relationships and supporting overall financial operations.
Key Responsibilities:
* Review, verify, and process vendor invoices and expense reports.
* Match purchase orders, receipts, and invoices for accuracy.
* Prepare and execute payments via check, ACH, or wire transfer.
* Maintain organized and up-to-date accounts payable records.
* Reconcile vendor statements and resolve discrepancies.
* Respond to vendor inquiries in a timely and professional manner.
* Assist with month-end closing, including accruals and reporting.
* Ensure compliance with company policies and accounting standards.
* Support audits by providing required documentation.
Quick Books Responsibilities:
* Enter and code vendor bills accurately within Quick Books.
* Manage vendor records and ensure proper setup in the system.
* Process payments and track transaction history using Quick Books tools.
* Reconcile accounts payable balances within Quick Books.
* Generate financial reports (AP aging, expense reports, vendor summaries).
* Assist with Quick Books month-end and year-end closing procedures.
* Identify and troubleshoot discrepancies within Quick Books data.
Qualifications:
* Associate or bachelor's degree in accounting, Finance, or related field (preferred).
* 1- 3+ years of accounts payable or general accounting experience.
* Proficiency in Quick Books (required or strongly preferred).
* Strong attention to detail and organizational skills.
* Ability to manage multiple tasks and meet deadlines.
* Good communication and problem-solving abilities.
Preferred
Skills:
* Experience with ERP systems or accounting software.
* Knowledge of basic accounting principles.
* Microsoft Excel proficiency (pivot tables, VLOOKUP, etc.).
Work Environment
* May prepare summary sheets or other work papers for supervisor's or auditor's use in preparing comprehensive financial statements.
* May audit and proof accounting or other reports for clerical accuracy and conformance to department, county and state procedures.
* May perform secretarial functions as needed for assigned staff members(s).
Special Requirements
* Employees must complete the required courses as described by Human Resources for all employees.
* This description presents the major responsibilities required for this job title. Individual positions may require the performance of additional duties as assigned.
Budget Responsibility
* Secure and maintain work environment, PC, Phone and other assigned equipment.
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