Administrative Assistant

Build Your Career. Build America’s Future. Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

Job Description
Build Your Career. Build America’s Future. Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

Prepare correspondence, reports, manuals, and forms. Compose letters and memos from verbal direction or from knowledge of organization policy or procedures. Prepare technical reports and studies for the department. Maintain an appropriate level of supplies for department projects. Arrange for disposal of department materials for shredding.

Demonstrate knowledge of filing system through the ability to set up and appropriately file, update, purge, and archive data. Develop and maintain check-in/check-out procedures for equipment shared across the department. Maintain records of software used by staff. Maintain a comprehensive set of historical information for future projects or research.

Ensure calendars are accurate, sending out reminders and communications for events. Make arrangements for meetings including meeting location, food arrangements, room setup, audio-visual aids, and printed materials. Make travel itineraries using authorized agency and provide travelers with complete travel information.

Answer, screen, and direct phone calls, emails, and visitors as requested by each department head. Demonstrate familiarity with department needs and routine so that mail will be routed appropriately. Open and distribute confidential mail discreetly.

Review invoices to confirm receipt of item or work performed and accuracy of cost. Code invoice with department cost code before submitting to the manager for approval. Coordinate payment process for department expenses. Verify charges shown on monthly cost statements. Maintain proper records of procurement card charges and assure proper procedures are followed.

Responsible for keying time for various departments in Central Services.

Other duties as assigned.

Previous administration, secretarial, or office work experience is preferred.

Must have the ability to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel.

Must have excellent communication skills and the ability to interact well with people in all levels of the organization.

Must act with unyielding integrity and honesty in business transactions, promote company policies, and hold self and other employees accountable.

Must have a keen attention to detail, especially with typing and administrative tasks requiring a high degree of skill and accuracy. Must have excellent organizational skills.

Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.

Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

What sets up apart is the work we do impacts daily lives – and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.

• Medical, Dental, Vision programs, plus much more