Business Operations Executive Assistant

Responsibilities

• Manage complex calendars and scheduling for members of the Commercial Executive Management team
• Proactively track and follow up on actions, approvals, and requests to ensure timely completion
• Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation, visas, and detailed itineraries
• Organize and support meetings, customer visits, site visits, workshops, and other business events
• Provide high-quality day-to-day administrative support to senior leaders
• Process and coordinate expense claims while supporting approval workflows for executives and their teams
• Act as a key point of contact for internal stakeholders and support executive communications
• Provide cover and support for the Business Operations Executive Assistant when required
• Collaborate with the wider Executive Support team to ensure seamless support across the business
• Support site-based activities and events, including town halls, leadership visits, and large-scale employee gatherings

• Typically 5 years' experience in a Personal Assistant, Executive Assistant, or similar senior administrative role
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively
• Ability to work independently with minimal supervision while maintaining a proactive approach
• Excellent planning, coordination, and time management skills
• Strong communication skills with excellent written and spoken English
• High levels of discretion and experience handling sensitive and confidential information
• Proficient with digital tools and office technologies
• A collaborative team player who builds positive relationships across all levels of the organisation
• Flexible in approach, with the ability to accommodate occasional early starts or late finishes when required

Demonstrates strong organizational and time management skills while providing high-quality administrative support to senior leaders. Proficient in managing complex calendars, coordinating travel arrangements, and facilitating effective communication across the organization.

• Calendar Management
• Travel Coordination
• Administrative Support
• Communication Skills
• Organizational Skills

• Expense Processing
• Meeting Coordination
• Itinerary Planning
• Action Tracking
• Approval Workflow Management

• Proactive Approach
• Collaboration
• Relationship Building
• Discretion
• Flexibility

• Executive Support
• Senior Administrative Role
• Confidential Information Handling

• Digital Tools
• Office Technologies