Project Cost Coordinator; ITAD

Job Overview

We are seeking a Project Cost Coordinator to join our Accounting team. This role supports ITAD operations by coordinating vendor-related cost activity and ensuring alignment across partner invoices, purchase orders, sales orders, and internal systems. The Project Cost Coordinator serves as a primary owner of cost tracking workflows, helping reduce operational risk, improve financial accuracy, and maintain consistent coordination across vendors and internal teams.

• Create, manage, and maintain Purchase Orders in alignment with Sales Orders
• Coordinate with vendors and partners to obtain timely and accurate invoices
• Ensure all partner costs (freight, services, etc.) are properly documented, recorded and aligned across systems
• Reconcile discrepancies between vendor invoices, internal orders and ERP records
• Track and update purchase order statuses throughout the lifecycle of each order
• Partner with accounts payable to ensure timely processing and payment of vendor invoices
• Facilitate ITAD client onboarding activities across systems
• Support Service Delivery in aligning logistics costs with executed services
• Identify and support process improvements that strengthen cost tracking accuracy and workflow efficiency
• Serve as ITAD billing coverage when needed

• Experience with cost coordination, invoice processing, purchasing support, vendor management, or a related operational or accounting function
• Strong attention to detail and financial accuracy
• Ability to manage multiple priorities across systems and teams
• Experience working with ERP systems;
  Navision or MAKOR preferred
• Strong communication and follow‑up skills
• Ability to identify gaps and drive process improvements

• Bachelors degree is preferred but not required