Purchasing Associate

Purchasing Associate

The Purchasing Associate is responsible for supporting the purchasing department with day-to-day tasks related to supply orders, purchase orders, and invoice management. This role plays a key part in ensuring smooth and timely procurement and delivery of goods while assisting in resolving invoice discrepancies.

Key responsibilities include:

• Review and manage supply/Parts orders to ensure timely and accurate fulfillment.
• Code and process packing slips for ordered goods.
• Assist in ordering parts as needed and tracking order statuses.
• Process and receive purchase orders (POs) in alignment with company procedures.
• Regularly review open POs to follow up on outstanding deliveries and close completed orders.
• Track estimated time of arrival (ETA) for shipments and provide updates to relevant teams.
• Assist with out-of-territory (OOT) receiving and update sales orders accordingly.
• Collaborate with the Accounts Payable (AP) team to assist in resolving invoice issues or discrepancies.
• Maintain organized and up-to-date records of procurement documentation.
• Assist in rebate tracking and submission.
• Perform other duties as required.

Education requirements include:

• High school diploma or equivalent required.

Experience requirements include:

• Strong computer literacy and ability to order parts online through vendor portals.
• Attention to detail and ability to manage multiple tasks in fast-paced situations.
• Ability to work without supervision.
• Strong communication and customer service skills.
• Ability to lift and move items up to 60 lbs., bend, stretch, and perform physical tasks as needed.

Preferred qualifications include:

• Inventory management knowledge or experience.
• Experience with e-automate.
• Experience with Service Now.
• Prior Office Equipment Industry experience.

Work environment includes:

• General office and parts room setting with frequent interaction with service technicians and vendors.
• Combination of desk/computer work and hands-on parts handling.
• May involve extended periods of standing or sitting.

Special requirements include:

• Employees must complete the required courses as described by Human Resources for all employees.
• This description presents the major responsibilities required for this job title. Individual positions may require the performance of additional duties as assigned.

Budget responsibility includes:

• Secure and maintain work environment, PC, Phone, and other assigned equipment.