School Secretary; Freeman-Kennedy

Position: 10 Month School Secretary (Freeman-Kennedy)
Norfolk Public Schools
Norfolk, Massachusetts

Job Title:

10 Month School Secretary

Location:

Freeman-Kennedy Elementary School
FTE: 30 Hours/Week

Schedule:

6 Hours/day (Monday - Friday 9:45am - 3:45pm)

Job Summary:

Norfolk Public Schools is seeking a highly organized, detail-oriented, and collaborative individual to serve as our 10 month building secretary. This position serves as the critical hub of a school's administration, managing daily operations and facilitating communication between the principal, staff, students, and parents
The successful candidate will thrive in a fast-paced environment, manage multiple priorities and timelines, maintain confidentiality, and support the district's commitment to meeting the needs of all learners.

Qualifications:

Associate's degree required;
Bachelor's degree preferred
Minimum of 3 years of administrative experience; school or secretarial experience preferred
Strong technology skills, including proficiency in Microsoft Office and Google Workspace
Excellent organizational, communication, and interpersonal skills
Ability to manage multiple deadlines and maintain strict confidentiality

Authority:
Reports to the Building Principal or Designee

Professional Responsibilities (Essential Job Functions):
Greet, assist and direct parents, teachers, administrators, and staff
Sort, distribute and process mail
Collate employee timesheets
Answer telephones
Maintain records, files and reports
Manages student attendance, handles enrollment or withdrawal documentation, and updates student information systems
Maintain teachers schedules
Process purchase orders and requisitions
Process deliveries of supplies and materials and direct to appropriate locations/staff
Maintain inventory of school supplies
Assist with notices and other projects
Distribute/collect materials to/from teachers at the start/close of school
Assist with projects as defined and assigned by the principal/assistant principal
Assists Administrative Assistant with office responsibilities

Preferred Qualifications:

Experience working in a public school
Experience coordinating multiple calendars and managing frequent tasks
Ability to handle continuous distractions
Physical

Working Conditions:

Frequently required to sit, stoop, kneel, crouch.
Ability to lift and move special education documents and files as needed.
Ability to use computers, special education management systems, and district technology.

Terms of Employment: 10-month
Compensation: FLSA Non-Exempt (Hourly)
Salary Range: $22.21/hour (Step
1) - $24.52/hour (Step
5)
* Salary commensurate with experience