AR​/AP Clerk

Job Description

Prospect Blue has partnered with a company in Norfolk VA and is seeking a detail-oriented and organized Accounts Receivable / Accounts Payable (AR/AP) Clerk. This position is responsible for supporting the day-to-day accounting functions related to customer invoicing, collections, vendor payments, and financial recordkeeping. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced office environment.

Contract to Hire.

Key Responsibilities
Accounts Receivable
Generate and distribute customer invoices accurately and timely.
Apply customer payments and reconcile accounts receivable records.
Monitor outstanding balances and follow up on overdue accounts.
Investigate and resolve billing discrepancies and customer inquiries.
Maintain accurate customer account information and documentation.
Prepare AR aging reports and assist with collection efforts.
Accounts Payable
Review, verify, and process vendor invoices for payment.
Match invoices to purchase orders and receiving documentation.
Prepare and process check runs, ACH payments, and wire transfers.
Reconcile vendor statements and resolve discrepancies.
Maintain vendor records and ensure proper documentation is on file.
Assist with 1099 preparation and year-end reporting requirements.
General Accounting & Administrative Duties
Perform account reconciliations and maintain financial records.
Assist with month-end and year-end closing activities.
Support audits by providing requested documentation and reports.
Maintain filing systems and accounting records in accordance with company policies.
Collaborate with internal departments to ensure accurate financial transactions.
Perform other accounting and administrative duties as assigned.
Qualifications
High school diploma or GED required;
Associate's degree in Accounting, Finance, or related field preferred.
1-3 years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
Proficiency in Microsoft Office, particularly Excel.

Experience with accounting software (e.g., Quick Books, Sage, Net Suite, Microsoft Dynamics, or similar ERP systems).
Strong organizational skills and attention to detail.
Ability to handle confidential financial information with discretion.
Excellent verbal and written communication skills.
Strong problem-solving and time management abilities.