Accountant, Accounts Receivable/ Collections, Office Administrator/ Coordinator
Job in
Norfolk, Virginia, 23500, USA
Listing for:
City-of-Norfolk,-V
Full Time
position
Listed on 2026-06-21
Job specializations:
-
Accounting
Accounts Receivable/ Collections, Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk
Salary/Wage Range or Industry Benchmark: 60000 USD Yearly
USD
60000.00
YEAR
Job Description & How to Apply Below
Position: Accountant I
Department of Transportation Overview
Ensures the safe, efficient, and sustainable movement of people and goods within our community. Responsible for planning, developing, and maintaining a resilient multi-modal transportation system that allows for safe, efficient, inclusive, and reliable movement for all users, including biking, walking, scooters, rail, air, and public transportation.
Mission: plan, develop, and maintain a comprehensive transportation network that promotes accessibility, safety, and equity for all residents and visitors. Through innovative strategies and collaboration with stakeholders, we strive to create vibrant and livable communities connected by a seamless transportation experience.
Responsibilities
Maintains accounts payable and accounts receivable for grant funded programs. Assists with payroll processing and operational accounting functions. Prepares reports, compiles data, and completes research for vendor contracting, payments, and receipts. Completes reconciliations and audits documentation. Liaison between vendors, funders, and department staff. Provides excellent customer service to all stakeholders.
Performs accounts payable functions by managing inbox contents and mail, logging incoming invoices, reviewing invoices for accuracy, routing invoices for approval, compiling backup documentation to support vendor payments, entering documentation in the accounting system, reviewing and approving accounts payable documents in the accounting system, reconciling vendor accounts, and communicating verbally and in writing with vendors to resolve discrepancies.Performs accounts receivable functions by assisting with grant billing preparation, entering accounts receivable documents in the accounting system, reconciling receipts against reimbursement requests, accepting and depositing checks.Performs internal auditing functions by maintaining accounting documentation tracking worksheets, monitoring transactions through completion for timeliness and variances, reconciling and resolving variances, ensuring grant‑required documentation is provided for all project vendor invoices, reviewing vendors for debarment status, and coordinating with other department staff to obtain necessary project and operational supporting documentation.Assists with payroll by reviewing time and entry data, resolving missing or inaccurate information with supervisors, running reports, and ensuring all deadlines are met for payroll close.Provides industry leading customer service through communication and coordination between staff, vendors, funders, and other stakeholders in‑person, by phone, online, and in writing.Qualifications
- Four years of college resulting in a Bachelor’s degree or equivalent (or broad knowledge in a general professional or technical field).
- Six months as a staff accountant.
- Valid Driver’s License (Preferred).
Work Schedule
8:30 am – 5:00 pm (Monday – Friday), 40 hrs./wk.
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