Accountant, Accounts Receivable​/ Collections, Accounts Payable Clerk

Job Title

Maintains accounts payable and accounts receivable for grant funded programs. Assists with payroll processing and operational accounting functions. Prepares reports, compiles data, and completes research for vendor contracting, payments, and receipts. Completes reconciliations and audits documentation. Liaison between vendors, funders, and department staff. Provides excellent customer service to all stakeholders.

Performs accounts payable functions by managing inbox contents and mail, logging incoming invoices, reviewing invoices for accuracy, routing invoices for approval, compiling backup documentation to support vendor payments, entering documentation in the accounting system, reviewing and approving accounts payable documents in the accounting system, reconciling vendor accounts, communicating verbally and in writing with vendors to resolve discrepancies.

Performs accounts receivable functions by assisting with grant billing preparation, entering accounts receivable documents in the accounting system, reconciling receipts against reimbursement requests, accepting and depositing checks.

Performs internal auditing functions by maintaining accounting documentation tracking worksheets, monitoring transactions through completion for timeliness and variances, reconciling and resolving variances, ensuring grant required documentation is provided for all project vendor invoices, reviewing vendors for debarment status, coordinating with other department staff to obtain necessary project and operational supporting documentation.

Assists with payroll by reviewing time and entry data, resolving missing or inaccurate information with supervisors, running reports, ensuring all deadlines are met for payroll close.

Provides industry leading customer service through communication and coordination between staff, vendors, funders, and other stakeholders in-person, by phone, online, and in writing.

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Required:

Six months as a staff accountant.

Valid Driver's License (Preferred)

Work Schedule:

8:30 am 5:00 PM (Monday-Friday) 40 hrs./week.