Accounts Receivable Analyst; Norfolk

Accounts Receivable Analyst (Norfolk)

Location: Norfolk - 710

Pay Range: $23.00 per hour, part time

Work Schedule: Monday – Friday 9am‑5pm, part time up to 29 hrs. per week

The Accounts Receivable Analyst is responsible for third‑party invoicing, receipting, collecting, depositing, posting and reporting of accounts receivable, and may assist in preparing complex reconciliations in accordance with VCCS standards, GAAP, CAPP, and college policies and procedures.

• Apply generally accepted accounting principles and practices in the processing and pursuit of third‑party receivables.
• Analyze third‑party tuition assistance documentation per college requirements, establish deferment contracts in People Soft for the credit population and invoice Augusoft (WES) for the non‑credit population.
• Generate invoices in compliance with Commonwealth of Virginia, VCCS, and college policies and procedures, reconciling invoices for accuracy and compliance with all supporting documentation.
• Independently perform weekly reconciliations between the systems and the external database to ensure proper reporting and receivable assessment as part of quarterly reporting requirements.
• Audit third‑party accounts for compliance with contractual agreements and accuracy of deferments.
• Investigate delinquent accounts and perform due diligence by communicating with internal and external customers in the pursuit of payment.
• Maintain detailed account records in both hardcopy and electronic formats meeting established record retention guidelines.
• Analyze, interpret and record fiscal data and financial transactions in support of third‑party accounts, financial reporting, financial statement preparation and cash management.
• Assist in the processing of electronic cash deposits using external banking software and websites, serving as a backup to the FT role.
• Work closely with Campus Business Offices and Workforce personnel to ensure timely and accurate processing of deferment and invoicing, while providing customer support services to inquiries regarding accounts and refunds.
• Perform other duties as assigned.

• Experience in invoicing, collections, reconciliations utilizing automated financial systems.
• Ability to analyze and interpret contract agreements.
• Knowledge, skills and ability to operate computers and other automated office equipment; proficiency in Microsoft Excel, Word, Access, financial database query usage and electronic invoice/account submission.
• Strong logical and analytical reasoning to resolve account discrepancies.
• Ability to monitor and manage multiple tasks and deadlines.
• Strong written and oral communication skills.

• Progressive experience in higher education, business, banking, or accounting.
• Knowledge and ability to record, collect, report, and classify accounts receivable transactions in accordance with Commonwealth of Virginia, VCCS and college policies and procedures.
• Knowledge of applications relating to invoicing, recording, and collection of accounts receivable as well as general ledger transactions.

In support of the Commonwealth’s commitment to inclusion, we encourage individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. Applicants must provide an AHP Letter (formerly called a Certificate of Disability) issued by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service‑Connected Veterans may also apply via the AHP if they provide an AHP Letter.

To request an AHP Letter, use the link https://(Use the "Apply for this Job" box below)..aspx or call DARS at 800‑552‑5019, or DBVI at 800‑622‑2155.

Contact Name: Lizette White

Email: Ldwhite

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), providing reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

Final candidates must successfully complete a pre‑employment background check, which includes a criminal background investigation, fingerprint checks, local agency checks, employment verification, education verification, and credit checks. Selected candidates may also be required to complete the Commonwealth’s Statement of Economic Interest.