Accounts Payable Clerk

POSITION:
Accounting Clerk DEPARTMENT:
AccountingSUPERVISOR:
Accounting Controller/Assistant General Manager/General Manager

POSITION OVERVIEW:

The Accounting Clerk supports the operations of an organization’s accounting department, primarily handling administrative tasks to ensure proper financial documentation. Their duties include providing administrative and bookkeeping assistance to Accountants, preparing financial statements according to accounting principles and confirming the accuracy of accounting database information. The clerk oversees Accounts Receivable, Accounts Payable, Income Journal, General Cashiering, Taxes, and Internal Controls. Responsible for the daily operation of a specific area.

Responsible and encouraged to make recommendations, suggest financial control changes and report SOP and procedural violations. This industry functions seven (7) days a week, twenty-four (24) hours a day.

PHYSICAL REQUIREMENTS:

Exert physical effort in lifting/transporting at least 25 pounds.

Push/pull carts and other equipment up to 100 pounds.

Endure various physical movements throughout the work areas.

Work environment- front office, and all areas of the hotel. The job involves working under variable temperature conditions and noise levels, in indoor and outdoor settings.

Must be able to stand and exert well-paced mobility for lengthy periods of time.

JOB RESPONSIBILITIES:

Satisfactorily communicate with guests, management and co-workers to their understanding.

Work environment – offices, banquet rooms, and all areas of the hotel. Job involves working under variable temperature conditions and noise levels, in indoor and outdoor settings

Posting and coding invoices to the proper accounts

Reconciling statements and invoices

Daily account ledger balancing

Maintain house safe and banks

Balance accounts on a weekly and monthly basis

Maintain communication with the operational team Assist with sales tax analysis and balancing

Month end reporting

Invoicing and collecting payments for all accounts receivable

Cash handling and preparing daily deposits.

This list of responsibilities is not intended to provide a complete and comprehensive list of all job duties, requirements and responsibilities. Instead, it is provided as a general overview of the expectations for the position.

EDUCATION & EXPERIENCE:

A four-year college degree (Accounting preferred) or equivalent education/experience.

Computer skills required. Familiarity with Microsoft Office preferred.

Experience with hotel systems is preferred

Minimum of 1-2 years of experience in accounting, hotel accounting experience preferred.

Able to solve problems and make sound business decisions.

Good understanding of the English language and communication skills both written and verbal.

Requires advanced knowledge of principles and practices within the finance and hospitality professions. This includes experiential knowledge required for managing people and complex problems.

Requires ability to investigate and analyze current activities and/or information in a specialized field involving readily available data and indicating logical conclusions and recommendations
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