Senior Payroll Specialist

Norfolk

CMA CGM

Permanent contract

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.
Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.
Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

The Sr Payroll Specialist performs all activities necessary to process multi-state and multi-cycle payroll. Maintain records, audits, tax accounts, including maintaining related records, voluntary deduction reports, processing involuntary deductions, configuration, reconciliation, preparing accounting reports, documenting, and updating procedures, and preparing special reports for Finance and Management. Provides workflow management and mentorship to the payroll team and serves as the backup to the Payroll Manager.

• Process multi-state, multi-cycle payrolls from beginning to end. Coordinates with supervisors and managers to ensure payroll records are updated and accurate before processing payroll. Audits time entries to confirm adherence to company policies and procedures and make adjustments as needed. Resolves payroll discrepancies, prepares and distributes applicable management and accounting reports. Assists with year-end activities such as W2 reporting, tax reconciliation, and processing/posting additional annual compensation.
• Coordinate workflow of payroll reports needed to audit payroll for all pay groups. Performs audit and finalizes payroll in UKG for each pay group. Assist and work with payroll team in supporting their workload.
• Coordinate workflow of 401K data with payroll processors, audits 401K uploads and funding for all pay groups. Assist and work with payroll team in supporting their workload.
• Management of tax accounts includes new registration, tax rate changes, POA filing, granting third-party access on accounts, establishing account logins, etc.
• Establish garnishment controls SOP, manages and audits garnishment with holdings and responses to garnishors.
• Audit and review of employee tax setup. Coordinates with payroll processor to correct historical records if applicable. Assist and work with payroll team in supporting their workload.
• Assist with HRIS and Payroll system maintenance and configuration.
• Respond to payroll-related inquiries from associates and managers timely and professionally. Coordinates appropriate training for associates and managers on UKG if needed.
• Assist with year-end activities such as W2 reporting, tax reconciliation, and processing/posting additional annual compensation.
• MISCELLANEOUS RELATED DUTIES or PROJECTS AS ASSIGNED

• In-depth knowledge of local, state, and federal regulatory requirements related to payroll
• Proficient in interpreting collective bargaining agreements for pay rules, benefit requirements, and attendance plan rules (vacation, sick, holiday, etc.)
• Working knowledge of state and federal tax laws
• Ability to understand system configuration and impact on…