Administrative Assistant

Job Description

CTR Group is seeking an Administrative Assistant in Norfolk, VA. Immediate openings and urgently hiring!

What We Offer:

• Weekly Pay - you receive a paycheck every week
• Comprehensive Benefits Package
• Safety First!

The Administrative Assistant provides essential clerical and organizational support to ensure the efficient operation of the office. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence
• Schedule appointments, meetings, and maintain calendars
• Prepare, edit, and format documents, reports, and presentations
• Maintain filing systems (digital and physical) and ensure data accuracy
• Order office supplies and manage inventory
• Greet visitors and provide general office support
• Assist with basic bookkeeping, invoicing, or expense tracking (as needed)
• Coordinate travel arrangements and meeting logistics
• Support managers and team members with administrative tasks

Qualifications

• High school diploma or equivalent (associate's degree preferred)
• Proven experience as an administrative assistant or in a similar role
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) or Google Workspace
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Ability to handle confidential information with discretion

Preferred Skills

• Attention to detail and problem-solving skills
• Ability to prioritize tasks and work independently
• Professional demeanor and customer-service mindset
• Familiarity with office equipment (printers, scanners, phone systems)

About CTR Group:

CTR Group operates in the staffing and recruitment industry, Nationwide for over 35 years. We provide full-service staffing support for various sectors including Marine Trades, Heavy Industrial, Light Industrial, Commercial, Technical, Professional, Aerospace and Aviation, and Energy. We offer a range of placement options such as Direct Hire, Contract Labor, Temporary & Temp to Hire. CTR Group takes pride in its high ratings across various platforms, reflecting our commitment to excellence and our dedication to providing quality staffing and employment services.

CTR Group is an equal employment opportunity employer. Candidates are selected based on qualifications and defined requirements of the job, not on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, or any other protected status. Further, CTR Group encourages United States' Veterans and persons with disabilities to apply for positions for which they are qualified.

California Consumer Privacy Act Statement

We value your privacy and are committed to protecting your personal information. In accordance with the California Consumer Privacy Act (CCPA), you have the following rights:

Right to Know:
You can request details about the personal information we collect, use, and share.

Right to Delete:
You may ask us to delete your personal information, subject to certain exceptions.

Right to Opt-Out:
You can opt out of the sharing of your personal information. Personal information is only shared to prospective employers with your permission. We never sell personal information.

Right to Non-Discrimination:
Exercising your CCPA rights will not result in any discrimination.

For more information or to exercise your rights, please contact us.