Warehouse Administrative Clerk​/Safety Coordinator

Overview

We are seeking a detail-oriented and proactive Warehouse Administrative Coordinator to join our dynamic team in Norfolk, VA. This role combines traditional administrative duties with safety coordination, inventory management, and customer service responsibilities. The ideal candidate will be highly organized, possess excellent communication skills, and demonstrate strong problem-solving abilities and the capacity to thrive in a fast-paced warehouse environment.

• Create and maintain various workplace communications and visual materials
• Coordinate with outside contractors and manage visitor protocols
• Process inventory adjustments and create customer orders for prop repairs
• Maintain organized filing systems and manage record retention schedules
• Create new hire packets

• Oversee Coast Guard kit inventory management, including monitoring stock levels and coordinating with management on supply needs
• Manage cycle count processes, including scheduling, variance analysis, and discrepancy resolution
• Process shipping discrepancy reports (OS&D) and coordinate appropriate resolutions
• Utilize critical thinking skills to evaluate claims and make informed decisions
• Maintain accurate data reports and ensure timely updates

• Coordinate and conduct safety training programs, including hazardous materials training
• Manage safety documentation and maintain training matrices
• Plan and execute safety initiatives and events
• Process incident reports and conduct investigations
• Oversee contractor safety program compliance
• Coordinate with vendors for safety equipment maintenance
• Conduct regular safety inspections and maintain detailed records

• Process and maintain driver documentation including manifests and fuel receipts
• Reconcile fuel transactions and report discrepancies
• Ensure proper distribution of safety documentation to drivers

• Proficiency in Microsoft Office Suite, particularly Excel and Word
• Experience with AS400 systems preferred
• Ability to assist employees with various software platforms including Workday
• Strong technical aptitude and willingness to learn new systems

• Provide backup support for will-call operations
• Maintain professional communication with customers, sales team, and internal stakeholders
• Process customer requests and inquiries efficiently

Diversity of thought and experiences is fundamental when imagining the unimaginable. Certain skillsets/experiences are necessary; however, others can be developed along the way.

• Strong organizational and time management skills
• Excellent attention to detail
• Outstanding written and verbal communication abilities
• Ability to work independently and demonstrate initiative
• High degree of integrity and commitment to confidentiality
• Problem-solving skills and ability to work under pressure
• Proven ability to manage multiple projects simultaneously

This position operates in a warehouse setting and requires occasional physical activity including walking throughout the facility, handling documents, and operating office equipment. Must be comfortable working in an industrial environment and adhering to all safety protocols.

This position offers opportunities for growth and development within the organization. The successful candidate will be expected to maintain current knowledge of safety regulations and warehouse operations best practices.

Whatever tomorrow brings, we’ll be at the leading edge. As the clear leader in the marine industry, we re committed to our values and supporting our exceptional people. We offer and encourage growth opportunities within and across our many brands. In addition, we’re proud of being recognized for making a splash with numerous awards!

Land  N  Sea Distributing, Inc. is a full service, wholesale only distributor, serving the Marine and RV Industries for over 30 years. With thousands of different parts and accessories available from warehouses nationwide, Land  N  Sea prides itself on fast, efficient delivery throughout the US and Canada. In a cooperative…