Job Description & How to Apply Below
Title:
NSU
00717 - Administrative Assistance Office Specialist III
State Role
Title:
Administration and Office Specialist III
Hiring Range: 45,000
Pay Band: 3
Agency:
Norfolk State University
Location:
Norfolk State University
Agency Website:(Use the "Apply for this Job" box below)..edu
Recruitment Type:
General Public - G
Job Duties
To provide clerical support to the coordinator, faculty and students, and office management to the Master of Arts programs in Criminal Justice and Urban Affairs.
Minimum Qualifications
1. Must maintain the confidentiality of work-related materials.
2. Must have at least five years of experience working in a collegiate environment with traditional, nontraditional, undergraduate and graduate students.
3. Should demonstrate working knowledge of office practices and procedures for state organizations/institutions.
4. Must have experience with maintaining electronic record keeping.
5. Must have skills and experience working with Microsoft Office suite software (Excel, Word, PowerPoint, Outlook, and Publisher).
6. Must have experience in other software and systems to complete specific tasks (Colleague Financials, Adobe Pro, Zoom, Blackboard, and Blackboard Collaborate).
7. Must demonstrate an ability to handle multiple competing responsibilities with a high degree of accuracy.
8. Must demonstrate an ability to communicate effectively with internal and external constituencies
Additional Considerations
A. Communication Performance
* Knowledge of discretion and confidentiality
* Demonstrated working knowledge of office practices and
procedures
* Skill in the use of Microsoft Office suite software (Excel, Word, PowerPoint, Outlook)
* Demonstrated ability to handle multiple competing responsibilities with a high degree of accuracy.
* Demonstrated ability to communicate effectively with internal
and external constituencies, in efforts to resolve problems,
respond to inquiries, and obtain and disseminate information.
B. Office Manager/Administrative Assistant
* Demonstrated ability to communicate effectively, both
verbally and in writing, and convey matters to large
diverse audiences (students/staff/faculty).
* Demonstrated ability to use computer software including
Microsoft Excel and Word
* Ability to accurately take copious notes and properly edit,
review and publish for professional dissemination to
senior and executive staff and faculty.
* Demonstrated ability to monitor projects and meet and
prioritize competing deadlines
C. Preparing electronic versions of
instructional materials and other related
items
* Demonstrated ability to communicate effectively, both
verbally and in writing, and convey matters to large
diverse audiences (students/staff/faculty)
* Demonstrated ability to use computer software including
Microsoft Excel and Word.
* Ability to accurately take copious notes and properly edit,
review and publish for professional dissemination to
senior and executive staff and faculty.
* Demonstrated ability to monitor projects and meet and
prioritize competing deadlines.
* Demonstrate a mastery of other software and systems to
complete specific tasks (Colleague Financials, Adobe
Pro, Zoom, Blackboard, and Blackboard Collaborate).
* Ability to accurately take copious notes and properly edit,
review and publish for professional dissemination to
senior and executive staff and faculty.
D. Provides support to the College of
Liberal Arts
* When called upon, provide support to the Dean's office
and the Sociology Department
E. Mission and Values
* Maintains the highest standard of personal & professional
conduct in dealing with students, coworkers, & the public..
* Protects & maintains confidentiality of records
* Works cooperatively with others to achieve goals.
* Strives for improvement in the proficiency & effective of services
provided.
* Displays an appreciation of the difference in approaches,
personalities, and viewpoints of others.
* Seeks out & accepts increased responsibilities.
* Works to keep work activities productive & focused on results.
* Takes responsibility for educating self about current and future
changes within the organization.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.…
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