Executive Assistant to Senior Associate Vice President Dean of Students

Position: Executive Assistant to the Senior Associate Vice President for Dean of Students
Posting Details

Posting Details

Working Title
Executive Assistant to the Senior Associate Vice President for Dean of Students

Position Number
01429A

Department
STUDENT AND CAMPUS LIFE

Location
Norfolk, VA

Type of Position
Classified

Type of Job
Full Time

EEO Category
F Administrative Support (Clerical & Sales)

Job Description
The Executive Assistant supports the Division of Student and Campus Life through office operation support for a divisional customer service location as well as the administrative support for the Senior Associate Vice President and Dean of Students, Assistant Vice President for Student Life, and Dean of Students Operations staff.

The Executive Assistant will support front desk operations including customer service addressing in-person, electronic, and phone call inquiries; multitask and triage daily crisis situations in support of student needs; provide management and supervision support of student hourly employees; office management including supply inventories and office equipment; and develop, coordinate and implement divisional and office programs and services to support students and employees.

Work hours may be required during evenings and weekends as needed.
In addition, the Executive Assistant is responsible for supporting the staff of the Senior Associate Vice President and Dean of Students with calendar scheduling, travel coordination, document and presentation preparation, administrative duties, and budget coordination.

Type of Recruitment

Knowledge, skills and abilities

Considerable knowledge of office practices and procedures.
Working knowledge of effective supervisory techniques.
Working knowledge of computer applications such as Microsoft Office Suite.
Working knowledge of client-server systems (e.g., Banner, People Soft, or a similar program).
Working knowledge of effective customer service and problem-resolution techniques.
Strong oral and written communication skills.
Strong critical thinking and decision-making skills.
Demonstrated ability to prioritize work and manage multiple projects simultaneously while producing quality work.
Demonstrated ability to communicate effectively with professional and student staff, University officials, external agencies, and a variety of individuals who may seek this office for assistance.
Demonstrated ability to draft and prepare correspondence, reports, special projects, spreadsheets, agendas, and minutes.
Demonstrated ability to assist in planning, implementing, and coordinating special events.
Demonstrated ability to work independently.
Demonstrated ability to follow established guidelines and timelines.
Demonstrated ability to independently initiate and carry out projects.
Demonstrated ability to promote efficient workflow.
Demonstrated ability to interpret policies and procedures.
Demonstrated ability to coordinate meetings, schedules, and travel arrangements.
Demonstrated ability to maintain confidentiality.

Special licenses, registration or certification
None

Education or training
None

Level and type of experience

Extensive experience using Microsoft Office software and database applications.
Some experience as an administrative assistant supporting a mid-to-high level administrator.
Some supervisory experience.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some knowledge of Old Dominion University policies and procedures.
Some experience working in a college or university setting.
Some experience in coordinating events.
Some experience with Banner Student Information System.

Conditions of Employment
Given the nature of the positions in Student Engagement & Enrollment Services that provide support to student services and/or student-centered programs, the employee occupying this position may be required to work during a university closing as directed by his or her supervisor. These instances may include working from a remote location (i.e. telework, etc.).

Working hours:

8am - 5pm Monday through Friday

Annual Salary/Hourly Rate
Salary range between $ - 44,192 - 50,000

Posting Detail Information

Job

Requisition Number
S03210

Job Open To
General Public

Open Date
01/30/2026

Close Date

Open Until Filled
Yes

Sp…