NSU- Administrative Assistance Office Specialist III

Title: NSU
00717 - Administrative Assistance Office Specialist III

State Role

Title:

Administration and Office Specialist III

Hiring Range: 45,000

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: (Use the "Apply for this Job" box below)..edu

Recruitment Type: General Public - G

To provide clerical support to the coordinator, faculty and students, and office management to the Master of Arts programs in Criminal Justice and Urban Affairs.

• Must maintain the confidentiality of work-related materials.
• Must have at least five years of experience working in a collegiate environment with traditional, nontraditional, undergraduate and graduate students.
• Should demonstrate working knowledge of office practices and procedures for state organizations/institutions.
• Must have experience with maintaining electronic record keeping.
• Must have skills and experience working with Microsoft Office suite software (Excel, Word, PowerPoint, Outlook, and Publisher).
• Must have experience in other software and systems to complete specific tasks (Colleague Financials, Adobe Pro, Zoom, Blackboard, and Blackboard Collaborate).
• Must demonstrate an ability to handle multiple competing responsibilities with a high degree of accuracy.
• Must demonstrate an ability to communicate effectively with internal and external constituencies.

• Knowledge of discretion and confidentiality
• Demonstrated working knowledge of office practices and procedures
• Skill in the use of Microsoft Office suite software (Excel, Word, PowerPoint, Outlook)
• Demonstrated ability to handle multiple competing responsibilities with a high degree of accuracy.
• Demonstrated ability to communicate effectively with internal and external constituencies, in efforts to resolve problems, respond to inquiries, and obtain and disseminate information.

• Demonstrated ability to communicate effectively, both verbally and in writing, and convey matters to large diverse audiences (students/staff/faculty).
• Demonstrated ability to use computer software including Microsoft Excel and Word.
• Ability to accurately take copious notes and properly edit, review and publish for professional dissemination to senior and executive staff and faculty.
• Demonstrated ability to monitor projects and meet and prioritize competing deadlines.

• Demonstrated ability to communicate effectively, both verbally and in writing, and convey matters to large diverse audiences (students/staff/faculty)
• Demonstrated ability to use computer software including Microsoft Excel and Word.
• Ability to accurately take copious notes and properly edit, review and publish for professional dissemination to senior and executive staff and faculty.
• Demonstrated ability to monitor projects and meet and prioritize competing deadlines.
• Demonstrate a mastery of other software and systems to complete specific tasks (Colleague Financials, Adobe Pro, Zoom, Blackboard, and Blackboard Collaborate).
• Ability to accurately take copious notes and properly edit, review and publish for professional dissemination to senior and executive staff and faculty.

• When called upon, provide support to the Dean’s office and the Sociology Department.

• Maintains the highest standard of personal & professional conduct in dealing with students, coworkers, & the public.
• Protects & maintains confidentiality of records.
• Works cooperatively with others to achieve goals.
• Strives for improvement in the proficiency & effective of services provided.
• Displays an appreciation of the difference in approaches, personalities, and viewpoints of others.
• Seeks out & accepts increased responsibilities.
• Works to keep work activities productive & focused on results.
• Takes responsibility for educating self about current and future changes within the organization.

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