Department Administrator

Overview

The Department of Family and Community Medicine is seeking a Department Administrator I. This position is directly responsible for the management and administration of daily clinical, business, and day-to-day operation activities for the Department Family Medicine, maintains primary responsibility related to clinical workflow optimization, practice management, and day-to-day ambulatory operations, and works with Chair & Administrator II on clinical, business and strategic planning to include new business Development initiatives.

Operational Responsibilities

• Management and oversight of all daily, clinical and business functions of the department to include evaluating office procedures and devising ways to improve efficiency of workflow and productivity
• Ensure development and implementation of policies and procedures governing aspects of departmental administration and IT
• Provide contract management support for the department
• Monitor clinical productivity and billing; track monthly statistics and investigate anomalies
• Meet regularly with Administrator II to keep up to date on issues within the department
• Meet regularly with division directors and practice managers to review clinical and program issues related to their division
• Work cohesively with Administrator II, practice managers,and division directors on problem identification and resolution with respect to the systems, processes, procedures, staffing,and any other related function as needed
• Assist in faculty recruitment and appointment
• Perform other operational duties as assigned

Personnel Responsibilities

• Supervise departmental administrative and IT staff
• Determine, in conjunction with the Administrator II and respective division directors and practice managers, support staff requirements for the practice(s)
• In conjunction with Administrator II, review and approve all matters relating to departmental human resources (recruit ment, transfers, promot ions, terminations, etc.)
• Administer the recruitment, selection, assignment, and training of administrative and IT support staff
• Maintain TAS System and employee personnel files
• Evaluate all personnel for whom there is a direct responsibility
• Monitor adherence to standards set in dress, conduct, attitude, and performance and corrects deviations
• Perform other personnel duties as assigned

Financial Responsibilities

• Works with Administrator II on budget monitoring and operational drivers of performance
• Under the direction of the Administrator II, coordinate/facilitate department staff compensation
• Works with Administrator II and EVMS/EVMSMG in the review of leases, contracts, facilities maintenance activities, equipment procurement and related endeavors
• Responsible for department al procurement activity to include oversight/management of school issued credit card use and One Source procurement system use
• Oversee petty cash system if needed
• Perform other financial duties as assigned

Minimum

Qualifications and Skills:

• Bachelor's degree in related field required

Preferred Qualifications:

• 4 years of progressively more responsible positions with experience including ambulatory/clinical leadership