Recruiting & Adminstrative Coordinator

We are seeking a highly organized, people-focused Recruiting and Administrative Coordinator to support both recruiting efforts and day-to-day administrative operations in our Norfolk, Va office. This hybrid role is ideal for someone who thrives in a fast-paced environment, enjoys interacting with people, and can balance multiple priorities with professionalism and attention to detail.

The ideal candidate will play a key role in creating a positive candidate and employee experience while helping keep office and operational processes running smoothly.

Key Responsibilities Recruiting Coordinate  and schedule interviews between candidates and hiring managers

Manage job postings across recruiting platforms and company career pages

Screen resumes and assist with candidate outreach and communication

Maintain applicant tracking systems and recruiting records

Support onboarding processes for new hires, including paperwork and orientation coordination

Assist with recruiting events, job fairs, and hiring campaigns

Ensure a positive and professional candidate experience throughout the hiring process

Administrative & Operational Support Provide day-to-day administrative support to leadership and departments

Manage calendars, meetings, and office communications

Maintain office supplies, vendor coordination, and general office organization

Assist with document preparation, data entry, and reporting

Support employee records management and internal communications

Coordinate travel arrangements, team meetings, and company events as needed

Help improve administrative systems and workflows for efficiency

Qualifications2+ years of experience in recruiting, administration, office coordination, or related roles

Strong organizational and multitasking skills

Excellent verbal and written communication abilities

Proficiency in Microsoft Office

Experience with applicant tracking systems (ATS) preferred

Ability to handle confidential information with professionalism and discretion

Strong attention to detail and problem-solving skills

Positive attitude and team-oriented mindset

Preferred Traits Self-starter who can work independently

Comfortable interacting with candidates, employees, and leadership

Adaptable and able to prioritize shifting responsibilities

Customer-service mindset with strong interpersonal skills

Compensation & Benefits Competitive salary based on experience

Health, dental, and vision insurance

Paid time off and holidays

Collaborative and growth-oriented work environment

Work Environment This is an in office role.
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