Programs Administration Records & Transactions Assistant

Sponsored Programs Administration Records & Transactions Assistant

Location:

Norfolk, VA

Position:
Classified, Full Time

The objective of the Records & Transactions Assistant position within Sponsored Programs Administration at the ODU Research Foundation is to ensure the efficient and accurate management of workforce data and compliance with applicable regulatory and institutional requirements in support of sponsored program project personnel. This role supports the administration of grant-funded personnel actions, including high-quality data entry, employee onboarding, and reporting, ensuring accuracy, consistency, and alignment with sponsored program requirements.

The position also provides administrative support for departmental initiatives and projects, with a focus on continuous improvement, process documentation, and operational efficiencies. Through these efforts, the role contributes to the effectiveness of staffing operations and supports the continued growth and management of ODU’s research enterprise.

• Considerable knowledge of principles and processes for providing effective customer services to diverse customers.
• Basic understanding of payroll/accounting concepts.
• Familiarity with HR principles and practices, particularly in compliance with I-9 and E-Verify regulations.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong problem‑solving skills in identifying errors, discrepancies, or gaps in data and taking corrective action to prevent issues down the line.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Confluence or similar documentation tools.
• Ability to handle multiple data entry tasks and deadlines without sacrificing accuracy or quality.
• Ability to adapt to changes in HR software, compliance regulations, or company policies and adjust workflows as needed.
• Ability to manage sensitive employee data with the highest level of confidentiality and integrity.
• Ability to work independently while maintaining a strong team‑oriented mindset.

None

None

• Considerable experience with PC‑based software such as Microsoft Word, Excel, Access, Power Point, and Outlook.
• Considerable experience in customer service and office administration.
• Working experience in data entry or HR operations.
• Working experience managing large volumes of data and using systems to track and store information.

• Working knowledge of employment laws, including I-9 regulations and E‑Verification.
• Working experience with employee onboarding, payroll, and HR compliance tasks.

N/A

Salary commensurate with education and experience

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information.

Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at .