Administrative Coordinator

Availability

This role requires availability Monday – Friday, 9am to 5pm. A minimum of 1 year of proven work experience in program coordination and managing large volunteer groups/schedules preferred.

The Administrative Coordinator is responsible for providing a variety of administrative and support functions in a dynamic environment with high attention to detail. Responsibilities include supporting management and departmental leadership with meeting correspondence, coordination of data, and preparation of presentation materials. The Administrative Coordinator is an independent problem solver and responsible for organizing the workload to meet the established priorities across numerous departments.

Reports to department leadership.

• Functions in a professional collaborative role supporting a variety of departments and multidisciplinary teams.
• Performs data coordination and aggregation to support a variety of special projects, including operational dashboards, workflow analyses and process improvement.
• Plans and writes departmental communication and supports various departmental management with meeting coordination, scheduling, correspondence, and other communication.
• Develops presentation materials using MS PowerPoint, writes talking points, and scripts for key meetings and events.
• Maintains files and the integrity of confidential information, including but not limited to patient records, correspondences, data, and other related information.
• Screens visitors and triages phone calls.
• Coordinates special functions, which may include catering logistics and travel arrangements.
• Oversees a variety of administrative functions across various departments, including mail distribution, requisitions, invoices, expense reports, and check/disbursement request.
• Facilitates new employee orientation and departmental training on policies and procedures.
• Liaises with other departments including, but not limited to, Information Services, Human Resources, and Payroll to coordinate various daily needs.
• Performs all other duties as assigned.

Required Licenses and/or

Certifications:

None required.

Preferred Licenses and/or

Certifications:

None preferred.

Required

Education and Experience:

• HS Diploma or equivalent required.
• 1-2 years’ relevant office or healthcare experience required.
• Previous experience in office management or prior role with administrative support experience is required.

Preferred

Education and Experience:

• 3 or more years’ relevant clinical office or healthcare experience preferred.

• Demonstrated ability to work independently with minimal supervision, including solving problems.
• Strong proficiency and technical aptitude in MS Office products, including Excel, PowerPoint, Outlook and Word.
• Proficiency in adopting new technology and tools for effective work.
• Excellent organizational and multi-tasking skills with high attention to detail.
• Exceptional interpersonal skills and professionalism when dealing with diverse constituencies.
• Confident in communicating and interacting with various levels of management and multidisciplinary teams.
• Ability to travel to various locations as required for the performance of job role.

Normal office environment with little exposure to excessive noise, dust, temperature and the like.