Executive Assistant Norfolk, VA

Executive Assistant

We are looking for an experienced Executive Assistant to support human resources leadership at a university in Norfolk, Virginia. This contract to permanent opportunity is ideal for a highly organized individual who can manage competing priorities, safeguard confidential information, and keep administrative operations running smoothly. The role combines executive support, coordination of HR-related activities, and project follow-through in a fast-paced academic environment.

Responsibilities:

• Provide high-level administrative assistance to HR leaders by overseeing schedules, arranging meetings, coordinating travel, and preparing expense documentation.
• Maintain and organize confidential employee records and personnel documentation in alignment with university standards and compliance expectations.
• Monitor project milestones and follow up on deadlines to help keep human resources initiatives moving forward on time.
• Support the planning and execution of departmental programs such as new employee orientation sessions, staff training events, and recruiting activities.
• Prepare correspondence, meeting materials, and presentations to support daily executive and departmental needs.
• Coordinate virtual and in-person meetings, including conference logistics, agenda preparation, and follow-up communication.
• Track time-sensitive administrative tasks and serve as a dependable point of coordination across HR-related functions.