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Executive Assistant & Graduate Programs Coordinator
Job in
Norfolk, Virginia, 23500, USA
Listed on 2026-07-06
Listing for:
Commonwealth of VA Careers
Full Time, Part Time, Seasonal/Temporary
position Listed on 2026-07-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Clerical
Job Description & How to Apply Below
Title: Executive Assistant & Graduate Programs Coordinator
Agency: ACADEMIC AFFAIRS
Location: Norfolk, VA
FLSA: Non-Exempt
Hiring Range:
Full Time or Part Time: Full Time
Job Description:This position will perform a variety of high-level and direct administrative support for the Dean of the Graduate School, as well as serving as backup administrative support for the Graduate School to include office management and administration, special projects and events support, and other Graduate School initiatives.
Minimum Qualifications:- Considerable knowledge of effective customer service and problem resolution techniques.
- Exceptional computer and technical skills, including Banner, Insight, Microsoft Office Professional Suite, including PowerPoint, Excel, Publisher, and Outlook.
- Strong oral and written communication skills.
- Effective time management and organizational skills with the ability to maintain a high quality of work against pressing deadlines and to produce accurate, detail-focused, professional output.
- Demonstrated skill in document development and proofreading.
- Demonstrated ability in high‑stakes meeting preparation (briefing memos, agendas, meeting materials)
- Demonstrated ability to handle confidential communications, and stakeholder diplomacy.
- Demonstrated ability to manage events with extensive attention to detail.
- Demonstrated ability to work independently with minimal direct supervision.
- Demonstrated ability to work on a variety of projects or tasks simultaneously.
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