Production Planner & Admin

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Full Time PRODUCTION Norfolk, VA, US

11 days ago Requisition

Salary Range: $85,000.00 To $95,000.00 Annually

The Production Material Planner / Administrative Administrator is responsible for supporting production operations for both Government and Commercial vessel projects. This position plays a key role in coordinating material needs, tracking project-related paperwork, supporting Project Managers with documentation and finance sheets, monitoring rental equipment, and providing direct administrative support to the Director of Production.

This role requires strong organization, attention to detail, communication, and follow-through to ensure production teams, Project Managers, and leadership have accurate information needed to keep jobs moving efficiently.

Director of Production

The Production Material Planner / Administrative Administrator is expected to be proactive, detail-oriented, and dependable. This position must help ensure that material needs, project paperwork, finance sheets, rental equipment, and production support items are properly tracked and communicated. The success of this role depends on organization, follow-through, and the ability to support both Project Managers and the Director of Production in keeping Government and Commercial vessel projects moving efficiently.

• Coordinate and track material requirements for Government and Commercial vessel projects.
• Assist with identifying material needs based on project schedules, work items, and production priorities.
• Track ordered, received, staged, and outstanding materials for active jobs.
• Communicate material status updates to Project Managers, Superintendents, Shop Supervisors, and the Director of Production.
• Help ensure required materials are available before scheduled production work begins.
• Assist with resolving material delays, shortages, substitutions, or priority changes.
• Maintain organized records of material requests, purchase needs, delivery dates, and job-specific material tracking.
• Assist Project Managers with maintaining accurate project paperwork.
• Review and help verify project documentation, finance sheets, cost tracking forms, and job-related records.
• Help ensure labor, material, rental, subcontractor, and other project costs are properly documented.
• Assist with preparing, organizing, and updating project folders, reports, and administrative records.
• Help Project Managers identify missing, incomplete, or incorrect paperwork before it creates billing, scheduling, or production issues.
• Support project closeout documentation as needed.

• Track rental equipment assigned to active Government and Commercial vessel projects.
• Maintain records of rental start dates, expected return dates, job assignment, responsible Project Manager, and current status.
• Monitor rental equipment usage to help prevent unnecessary costs from equipment remaining on rent longer than needed.
• Communicate with Project Managers regarding equipment that needs to be returned, extended, transferred, or confirmed.
• Assist with reconciling rental invoices against job usage and rental records.
• Provide regular rental equipment updates to the Director of Production.

• Serve as a direct administrative assistant to the Director of Production.
• Help organize production-related information, reports, schedules, paperwork, and follow-up items.
• Assist with gathering updates from Project Managers, Superintendents, and Shop Supervisors.
• Track assigned action items and follow up to ensure completion.
• Help prepare production reports, meeting notes, project updates, and internal communications.
• Support daily production coordination by helping ensure accurate information is available to leadership.
• Assist with special projects, process improvements, and administrative tasks as assigned.

• Maintain organized and accurate…