Document Manager – Aviation

Responsibilities

• Establishes team goals and milestones, monitors performance, and ensures adherence to approved budgets and project timelines
• Oversees all document and record control operations, policies, and procedures for the secure management and access of company information assets
• Establishes and enforces security protocols governing the access, storage, backup, maintenance, reproduction, protection, and disposition of all project and corporate documents
• Develops and manages access and control procedures to comply with requirements for varying levels of security classifications as specified by the governing authority
• Maintains auditing, monitoring, and change control systems to ensure document integrity, quality, and version control across all projects and programs
• Evaluates media formats and recommends appropriate storage solutions to protect and secure records and information assets
• Ensures all document control activities comply with applicable regulatory, contractual, and client‑specific requirements, including those related to security clearance where applicable
• Leads internal audits and coordinates with external auditors to verify compliance with document management standards
• Work with Project Leadership Team to establish document distribution plans and workflow for each assigned project
• Maintain document distribution systems, tracking and schedules for assigned projects based on client, project, and contractor requirements
• Expedite and track the review, comment, approval, distribution of supplier information produced internally and externally produced project documents throughout the project life cycle
• Evaluates, implements, and manages electronic document management systems (EDMS) to support program delivery and operational efficiency
• Identifies opportunities for process improvement and leads initiatives to enhance document control workflows, tools, and standards across the organization
• Prepare and arrange cataloging, packaging, long‑term storage, archiving disposal of project documents at time of project closeout
• Attend project coordination meetings as required
• Provides status of engineering documents, procurement documents, and submittals as requested by project teams
• Assemble Engineering Turnover Packages (ETOP), Construction Turnover Packages (CTOP) and other document packages create for project record
• Provides training and guidance to project teams on document control best practices, systems, and compliance requirements

• Bachelor’s degree in Construction Management, Architecture, Engineering, or related field
• Bachelor’s degree in Information Management, Business Administration, Construction Management, or a related field
• Minimum of 5 years of experience in document control or records management
• Extensive knowledge of document control principles, practices, and electronic document management systems (EDMS)
• Experience working within capital programs, construction, government, or other regulated industries strongly preferred
• Demonstrated ability to develop and implement document control policies, procedures, and security classifications
• May require the ability to obtain and maintain a security clearance, depending on project assignment
• Strong proficiency in Microsoft Office Suite; experience with industry EDMS platforms (e.g., Procore, Aconex, SharePoint, or similar)