Administrative Assistant - Office of Marketing & Events

Administrative Assistant 4 – Office of Marketing & Events

Supports the Vice President and the Office of Marketing & Events in Nevada State University, coordinating projects, printing requests, marketing collateral, travel, meetings, and day‑to‑day administrative tasks.

• Manage and coordinate workflow for project and printing requests, including vendor quotes, art approvals, and purchase orders.
• Schedule meetings, coordinate travel, and prepare agendas and reports for the Vice President, foundation board and office team.
• Track procurement in Workday: reconcile cards, create purchase requisitions and process invoice payments.
• Assist in planning and executing promotional and informational activities such as portal announcements.
• Maintain and manage calendars, room reservations, and meeting logistics.

• High school graduation or equivalent and at least four years of progressively responsible administrative experience.
• Experience providing administrative support to senior staff, secretarial duties, coordinating communications, and researching internal/external information.
• Eligibility to work in the United States without sponsorship.

• Prior work in marketing, event planning, or higher education.
• Strong proficiency in Microsoft Office, Workday, and internet search tools.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to multi‑task, manage sensitive data, and produce high‑quality work with attention to detail.

Salary: $50,153.76 (budgeted). Comprehensive benefits including vacation and sick leave, 12 paid holidays, educational benefits, health insurance plans with FSA/HSA options, and a pension retirement plan through PEERS, with a 19.25% employer match.

Nevada State University is an equal opportunity employer and encourages applications from all qualified individuals. The University does not discriminate based on age, disability, gender, military status, sex, sexual orientation, gender identity, or other protected characteristics.