School Clerical Specialist II

School Clerical Specialist II (10-Month)

Norfolk Public School District NORVIEW HIGH - Norfolk, Virginia Open in Google Maps

Job : 5847034

Final date to receive applications: Aug 17, 2026 11:59 PM (Eastern Standard Time)

Posted: Jul 21, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Full-Time and Permanent; 7.5 Hours/Day; 200 Days/Year; 10 Months/Year;
Grade: GG

The School Clerical Specialist provides clerical and administrative support to ensure the efficient daily operations of the school’s main office. This role serves as a key point of contact for students, families, and staff, supporting student services, attendance, records management, and general office functions. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced school environment.

• High school diploma or equivalent
• Minimum of one (1) year of clerical or administrative experience, preferably in a school or similar office setting
• Additional education (college coursework) and customer service experience preferred, or an equivalent combination of education and experience

• Provide daily clerical and administrative support to the school’s main office.
• Serve as a receptionist, greeting visitors and directing inquiries to appropriate staff.
• Support administrators, counselors, and teachers with clerical tasks and office operations.
• Schedule appointments, meetings, and conferences for students, parents, and staff.

• Register new students, process withdrawals, and maintain student records and files.
• Process transcripts, graduation data, and scholarship information.
• Maintain accurate and confidential student records in accordance with established procedures.

• Perform attendance tracking and student accounting functions.
• Assist with scheduling student meetings with teachers and school counselors.
• Support communication with families regarding attendance and student services.

• Receive and account for student activity funds in accordance with established procedures.
• Assist with payroll-related processes and documentation as assigned.

• Prepare and process documents including forms, letters, reports, newsletters, vouchers, and other materials.
• Maintain filing systems and ensure accurate recordkeeping.
• Monitor and maintain office supply inventory.
• Assist with substitute notification and coordination as needed.

• Perform duties under the general supervision of the School Office Manager.
• Maintain confidentiality of student and staff information.
• Provide courteous and professional customer service to all stakeholders.
• Perform additional duties as assigned to support school operations.

• Knowledge of general office procedures and clerical practices
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Strong organizational and recordkeeping skills
• Effective communication and customer service skills
• Ability to work collaboratively with staff, students, and families
• Basic proficiency in computer applications and office equipment
• Ability to maintain confidentiality and professionalism

• Work is performed in a school office environment.
• Duties may require sitting, standing, walking, bending, and lifting light materials.
• Work involves exposure to normal day-to-day conditions and routine risks associated with a school environment.

The School Clerical Specialist reports to the School Office Manager and performs duties in accordance with school and division policies and procedures.

Full-Time

$19.59 to $31.13 Per Hour

Support Staff >
Administrative Assistant

Support Staff >
Secretary

• At least 2 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

• Ashleigh Rowan , Talent Acquisition & Management Specialist
• HUMAN RESOURCES
• Phone:
• Email: arowan
  827.va.us