Management Assistant

Job in Norfolk, Virginia, 23501, USA

Listing for: US Navy

Full Time position
Listed on 2026-07-26

Job specializations:

Administrative/Clerical
Healthcare Administration
Healthcare
Healthcare Administration, Medical Billing and Coding

Position: MANAGEMENT ASSISTANT

Job Title

The duties of this position include:

Retrieving, processing, and tracking data via electronic and manual means from vendors, Base Communications Office (BCO), and other resources as assigned.

Preparing data to be imported into approved Billing Information Processing System (BIPS) or any similar approved billing system for monthly billing processing.

Retrieving data from the division's approved billing system for the purpose of providing command activity monthly billing reports.

Updating billing databases to include all base inventories and applicable contract and task order details as assigned.

Retrieving, tracking, and resolving command activity billing inquiries via phone or electronic email boxes and responding and adjusting billing as required.

Processing incoming U.S. mail, including vendor invoices, and reviewing invoices, past due balances, and new current charges against current telecommunications service contracts.

Communicating with command point of contact (POC's) and telecommunication vendors to resolve discrepancies, prepare reports, and make recommendations to the supervisor on how to resolve discrepancies.

Assisting branch analysts with identification of inconsistencies and errors in data through visual inspection and reports.

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