Job Description & How to Apply Below
* Work is 100% on Government site, supporting multiple Government Program Managers.
* Coordinate the Director’s schedule, seamlessly resolve conflicts, issue daily itineraries and necessary reminders to maintain a high level of office efficiency and operational tempo.
* Draft, proofread, and route official command instructions, correspondence letters, awards, memorandums, reports, etc.; ensuring strict compliance with applicable directives.
* Track office personnel travel (using Defense Travel System) and Leave to maintain optimal manning levels to ensure uninterrupted daily operations.
* Manage office supply inventory and procure necessary materials in accordance with established command guidelines and budgetary limits.
* Function as the lead point of contact for executive conference room scheduling, video teleconference (VTC) operations, security/access, IT troubleshooting, training, and repairs.
* Review existing policies and procedures, identify potential problem areas, and develop solutions. Ensure compliance with existing policies. Create and maintain office procedural manuals (e.g. SOPs, Admin Guide, etc.).
* Provide security administration support for the office, including personnel security documentation, facility access control, visitor access/escort control, and visit certification.
* Function as the office records retention manager, including document control processes and filing. Maintain databases for the office.
* Assist with development, review, and reproduction of briefing materials, reports, schedules, and other project documentation.
* Coordinate responses to periodic reports, ad hoc tasking, and meeting support with Program Office personnel and multiple stakeholder organizations.
* Submit and track trouble tickets to maintain operation of Program Office IT, VTC, data processing, and facilities equipment. Qualifications
Required:
* Associate’s or Bachelor’s Degree in Business, Management, or similar discipline.
* Six (6) or more years of clerical and office coordinator experience, of which three (3) years have been in support of a Government program office.
* 8 years or more of related experience can work in lieu of a degree.
* High proficiency with MS Office Suite, web-based applications, and databases.
* Excellent communication skills (written and oral), able to effectively interact with customers, partners, and associates at all levels.
* Energetic professional, ability to multi-task in a dynamic environment in support of numerous projects, providing rapid responses to short-fused tasking.
* Detail-oriented with excellent time management skills.
Desired:
* Familiarity with DOD and/or U.S. Navy organizations, functions, and missions.
Clearance:
* Current active TS/SCI clearance (Tier 5 investigation) as reported in DISS.
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×